Job Overview
The Sales & Marketing Coordinator / Executive Administrative Assistant provides comprehensive support for sales, marketing, and executive operations. This dual-role position is responsible for coordinating marketing initiatives, supporting sales activities, managing customer and vendor communications, and providing high-level administrative support to the President. The ideal candidate is highly organized, detail-oriented, professional, and capable of managing multiple priorities in a fast-paced environment.

Sales & Marketing Coordination

• Assist in the development and execution of marketing campaigns, promotions, and sales initiatives.
• Coordinate trade shows, networking events, customer meetings, and marketing presentations.
• Maintain and update customer databases, CRM systems, and sales reports.
• Prepare sales materials, proposals, presentations, and marketing collateral.
• Monitor and track sales leads, follow-ups, and customer communications.
• Manage company social media accounts, website updates, and email marketing campaigns.
• Conduct market research and competitor analysis to support business development efforts.
• Coordinate with vendors, printers, and external marketing partners.
• Assist with content creation including newsletters, brochures, and promotional materials.
• Generate regular sales and marketing performance reports for leadership.
• Independently research and identify prospective clients, obtain key decision-maker and contact information, and provide qualified lead intelligence and recommendations to leadership with minimal supervision.

Executive Administrative Support to the President

• Manage the President’s calendar, appointments, travel arrangements, and meeting schedules.
• Screen calls, emails, and correspondence on behalf of the President.
• Prepare reports, presentations, meeting agendas, and executive summaries.
• Coordinate internal and external meetings, including logistics and follow-up actions.
• Handle confidential information with professionalism and discretion.
• Assist with special projects and strategic initiatives as assigned by the President.
• Maintain organized filing systems, records, and administrative documentation.
• Serve as a liaison between the President and staff, clients, vendors, and business partners.

General Administrative Duties

• Provide office coordination and administrative support as needed.
• Order office supplies and maintain inventory.
• Assist with onboarding paperwork, scheduling, and internal communications.
• Support accounting or invoicing processes when necessary.
• Ensure smooth day-to-day office operations.
• All other duties, as assigned.

Qualifications & Requirements:

• Associate’s or Bachelor’s degree in Business, Marketing, Communications, or related field preferred.
• 3+ years of experience in sales support, marketing coordination, executive administration, or a related role.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, CRM software, and marketing platforms.
• Experience with social media management and digital marketing tools preferred.
• Ability to maintain confidentiality and exercise sound judgment.
• Professional demeanor and strong interpersonal skills.
• Self-motivated with the ability to work independently and collaboratively

Preferred Skills

• Experience with Canva, Adobe Creative Suite, or similar design tools.
• Familiarity with email marketing platforms and analytics.
• Project management and event coordination experience.
• Strong attention to detail and problem-solving skills.

Work Environment

• Fast-paced, collaborative office environment.
• Ability to occasionally work flexible hours for events or executive support needs.

Pay: $70,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person