Duties & Responsibilities

• Graduate Support Activities: • Serve as first point of contact for the GPO. ◦ Responsible for managing the GPO email inbox and independently assessing and answering a broad range of questions and inquiries from students, faculty and staff, including but not limited to: graduate programs and department operations, enrollments, required and elective courses, registration, assistantship assignments, fellowships, degree requirements, and deadlines. • Maintain a professional environment by monitoring bulletin boards and marketing materials, replacing past event postings with current postings, keeping materials current. • Manage TA appointment submission in My.MechSE each semester; updating as needed for changes/corrections • Prepare correspondence requiring policy interpretation to prospective students, current students, faculty, staff and other constituents. • Responsible for utilizing purchasing application for all purchase/travel requests • Manage and execute recruitment event arrangements for travel, hotel, meals, and other expenses. • Maintain website and MechSE Graduate Handbook. • In collaboration with GPO staff to facilitate graduate student recruiting events. • Develop and update electronic forms, presentation materials, and mailings as required. • Serve as GPO liaison with graduate student groups, including GraMS and UIUC Grad SWE; includes tracking expenses, approving purchasing, sending announcements and • Verify enrollment and program end dates for housing lease forms.
  Prepare and update presentations for events, including orientation, recruitment visits, and scheduling tours as needed.
  Attend monthly GCOE meetings
• Graduate Program Activities: • Manage PhD examinations including preparing announcements, committee paperwork, communication, and recording exam results. • Manage MechE graduate student seminar course attendance tracking, completion, grades and communications. • Manage Oral English Assessment Interview (OEAI) registration for internal students as required and process results. • Manage courtesy waiver requests assessing to insure requirements are met, identify discrepancies and
  determine the appropriate procedural steps prior to submission •Submit internal fellowships managing the life-cycle of the award; renewing award as needed. •Responsible for remaining up-to-date on policies and procedures regarding graduate programs, which include but not limited to Graduate College, Grainger College of Engineering, International Students and Scholars Services, and the GEO. • Assist with processing registration requests.
• Assume additional appropriate related duties to further the mission of the department.