Duties Responsibilities Sourcing and Contract Coordinator Level: Purchasing: (85%) Performs highly specialized contract negotiations and coordination for professional services. Provides purchasing guidance and consultation to peers and System offices regarding complex procurement and contractual issues. Interprets and administers State and University procurement regulations and rules. Handles the procurement of complex projects and leads the evaluation of responses to major solicitations (RFP/IFBs). Serves as a liaison with University Counsel, Risk Management, contractors, department/units, and executive management for contract negotiations, agreements, and procurement activities. Analyzes current purchasing trends for University System offices to identify needs for annual contracts and/or pricing agreements. Determines availability of group purchasing contracts/awards for use by System offices. Participates in cooperative bidding process as requested. Directs efforts, project plans, and staffing resources in special projects related to System Purchasing's goals and initiatives. May develop and deliver training and presentations on procurement and contracting topics to internal and external audiences. Assists the Senior Director of System Purchasing Support Services with the Contract Administration of new or assigned Strategic Procurements. Assures that necessary rules and regulations are employed in the contract process, and necessary legal requirements are incorporated into all agreements. Communicates award information to University System offices. Serves as a University contact for vendors regarding procurement policies and procedures and obtains information regarding products, prices, and service proposals. Negotiates requests for change orders or amendments and prepares documents to implement contract revisions. Performs other duties and responsibilities appropriate for a Sourcing and Contract Coordinator. Administration: (15%) Assists in the administrative functions of the office such as ship-to-address additions. Serves on University committees as needed and on behalf of the Senior Director of System Purchasing and Support Services. Performs other duties and responsibilities appropriate for a Senior Sourcing and Contract Coordinator. Senior Sourcing and Contract Coordinator Level: Purchasing: (85%) Leads and independently manages highly specialized and complex contract negotiations and coordination for professional services. Serves as a senior resource to procurement professionals and System offices in resolving complex or non-routine procurement and contractual issues. Independently analyzes and interprets State and University procurement regulations and rules, recommends appropriate courses of action, and provides guidance on matters requiring advanced judgment or interpretation. Leads the procurement of highly complex projects and leads the evaluation of responses to major solicitations (RFP/IFBs). Serves as a liaison with University Counsel, Risk Management, contractors, department/units, and executive management for contract negotiations, agreements, and procurement activities. Analyzes current purchasing trends for University System offices to identify strategic contracting opportunities, potential efficiencies, and needs for annual contracts and/or pricing agreements. Determines availability of group purchasing contracts/awards for use by System offices. Participates in cooperative bidding process as requested. Directs efforts, project plans, and staffing resources in special projects related to System Purchasing's goals and initiatives. Serves as a subject matter expert and mentor to procurement professionals, providing advanced guidance on contract administration, negotiations, solicitation development, and procurement practices. May lead the work of or supervise staff engaged in procurement activities. Develops and delivers advanced training, presentations, and guidance materials on procurement and contracting topics to internal and external audiences. Provides advanced support to the Senior Director of System Purchasing Support Services with the Contract Administration of new or assigned Strategic Procurements. Assures that necessary rules and regulations are employed in the contract process, and necessary legal requirements are incorporated into all agreements. Communicates award information to University System offices. Serves as a University contact for vendors regarding procurement policies and procedures and obtains information regarding products, prices, and service proposals. Independently evaluates and negotiates complex requests for change orders or amendments and prepares documents to implement contract revisions. Performs other duties and responsibilities appropriate for a Senior Sourcing and Contract Coordinator. Administration: (15%) Analyzes procurement and contracting information and prepares complex reports, correspondence, and documents as requested by senior management. Represents System Purchasing on University committees and cross-functional initiatives, providing procurement expertise and recommendations on behalf of the Senior Director of System Purchasing Support Services as appropriate. Performs other duties and responsibilities appropriate for a Senior Sourcing and Contract Coordinator.