Office Administrator - Carle Illinois College of Medicine
Administration
Urbana, IL, USA
Posted on Sep 11, 2026
Duties Responsibilities Administrative Provide administrative support to the department head. Under the administrative direction, support department-related projects and initiatives. Manage complex workflows as directed, keeping abreast of all issues so that matters are handled appropriately with discretion and strict confidentiality. Establish and implement priorities to ensure efficient coordination of activities. Prepare correspondence that reflects knowledge of subject matter and appropriately represents college standards; at times, responding on behalf of College Leadership. Handle confidential and/or sensitive information. Research and develop presentations. Maintain confidential records and files. Serve as a liaison between the Department Head, department faculty, staff and students, and the campus. Operations Under the direction of department leadership, develop, implement, maintain, and interpret departmental and college policies and procedures to ensure efficient operations; collaborate with stakeholders to establish and manage processes that support departmental priorities and initiatives. Coordinate and attend meetings in support of department leadership. Manage invitations, space, equipment, agendas, materials, and minutes. Coordinate calendars for department leadership. Maintain departmental email lists, list serves, faculty lists, and other communication resources. Assist in managing and coordinating compliance activities, training, and reporting such as periodic mandatory policy review and the annual RNUA compliance reporting. Coordinate travel and conference information for department leadership. Other Establish and maintain effective working relationships in a manner consistent with a workplace of dignity and respect. Foster a respectful and inclusive environment that supports diversity, equity, inclusion, equal employment opportunity, and nondiscriminatory practices throughout the college. Champion positive inter-professional relationships bridging the college’s private/public organization and missions. Perform other related duties or projects as assigned.
