Duties Responsibilities Program and Event Operations Develop and plan events, based on defined event concepts and design, preparing event financial forecasts, creating and managing timelines, and logistical coordination. Plan for and ensure successful event execution for multiple concurrent events. Coordinate venue selection, catering, and/or food preparation operations (ensuring compliance with health regulations and university policies), transportation, audio-visual equipment, parking, and other event-related logistics. This includes initiating and maintaining communications with external vendors and other entities prior to and following the event. Coordinate guest speaker involvement from invitation through reimbursement, including travel, itinerary creation, and serve as the primary CCIL contact. Manage guest lists, registrations, and assist with attendee communications. Secure and coordinate special guests/speakers for events and assist with troubleshooting and resolving guest issues and concerns promptly. Procure the necessary resources, materials, and supplies for events using the provided purchasing methods and authority. Manage and oversee events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organizing vendors. Lead debriefing meetings and prepare comprehensive post-event reports, developing or updating event procedures. Stakeholder Communication and Event Management Collaborate with internal and external stakeholders to determine event requirements and event-related communication assets and correspondence, ensuring proper CCIL approval procedures are followed. Build and maintain relationships with vendors. Assist with troubleshooting and resolving vendor issues and concerns promptly. Ensure adherence to financial guidelines and budgetary constraints, including contacting vendors to secure services and obtain quotes, tracking expenses, and reconciling financial records. Coordinate with the CCIL finance delegate to obtain appropriate accounting codes, purchase services and supplies that require a PO, obtain guest payments, and develop a post-event financial packet. Delegate event tasks, coordinate event staffing and workflow efficiency, and foster teamwork in coordination with other CCIL operational staff and groups. Administrative and Operations Support Develop and manage financial information in consultation with CCIL administrative leadership, faculty leaders, and staff. This includes but is not limited to monitoring transactions and reporting financial trends for individual CCIL projects, executing purchases and requisitions through Banner, iBuy, university-issued travel and purchasing cards, and the Emburse system for CCIL expenses and individual reimbursements. This includes responding to inquiries requiring the interpretation, explanation, or justification of financial policies and procedures. Identification, initiation, and ongoing coordination of support systems and activities for CCIL administrative and programmatic operations. Perform additional duties as assigned.