Duties Responsibilities Facilities Space Management Coordinate with University Facilities Services (F S) regarding custodial services. As assigned, prepare workspace for incoming staff. Responsible for planning and coordinating remodeling, custodial, grounds, housekeeping and related maintenance activities within facilities which may involve institutional employees or outside contractors. Responsible for the identification and initiation of maintenance and repair activities for the University of Illinois Extension facilities, including but not limited to the Doris Kelly Christopher Illinois Extension Center. Identify scope of work for facilities and communicate to crafts and trades and/or outside contractors for quote. Plan/Coordinate/Schedule approved work and maintain budget for the project scope; coordinate budget with the Assistant Director, SPI, and Associate Director, Budget, Finance, and Workforce Development. Provide periodic and annual reports on operations of the University of Illinois Extension facilities and budget recommendations. Assist building occupants with needs and assists in developing plans of action to meet their physical facility requirements. Prepare recommendations for improvements of facilities necessary for efficient operation. Coordinate use of seminar and conference rooms and other areas if existing staff is not available. Provide support for all University of Illinois Extension units that pertain to maintenance, space, and remodeling efforts at all owned/leased facilities within Illinois. Assist Assistant Director, SPI, in the space management of University of Illinois Extension facilities on campus. Approve University of Illinois Extension building outages (both emergency and scheduled) and communicate with the building occupants. Ensure facilities operations support the Doris Kelley Christopher Illinois Extension Center’s role as a high-visibility, donor-supported, and public-facing facility, including readiness for meetings, events, and visits. Coordinate with campus units on energy efficiency, sustainability initiatives, and responsible use of utilities. Assist in ensuring facilities meet ADA accessibility requirements and coordinate modifications or accommodations as needed. Physical Inventory Management Responsible for key management. Maintains inventory of university property in coordination with Extension’s assigned inventory manager. Responsible for maintenance, repairs, work orders, and installation of equipment. Work with Procurement Official to complete the Biennial Physical Inventory of Equipment for University of Illinois Extension. Maintain accurate physical and digital records related to inventory, warranties, service contracts, inspections, and equipment lifecycle using University-approved systems. Safety Management/Other Schedule and perform annual fire safety inspections with Champaign and Urbana Fire Departments for facilities located in Champaign or Urbana proper. Provide support in the development of plans regarding security and safety of University of Illinois Extension facilities. On Call 24/7 to handle emergency calls. This sometimes results in coming into the office and/or calling appropriate repair personnel. Assist in the development, maintenance, and communication of emergency preparedness and continuity-of-operations plans for Extension facilities. Serve as a liaison with emergency responders, law enforcement, and campus safety officials during incidents impacting Extension facilities. Performs other duties as assigned.