Duties Responsibilities Procurement/Travel Reimbursements: Delegate in Emburse/Chrome River to prepare expense reports for all faculty, staff, and graduate students requiring reimbursement for purchases travel. Processes Temp-vendor and vendor payments in Chrome River Invoice system. Processes purchases submitted to the department procurement portal application for faculty, staff and students using the appropriate procurement mechanism (purchase order, p-card, t-card, CFOP via campus stores/providers, etc.). Maintains a p-card and t-card for departmental procurement duties, reconciling transactions in Emburse/Chrome River. Assists with receiving duties, marking incoming shipments as received in the procurement portal application. Scans and uploads packing slip documentation to the portal. Updates departmental spreadsheets which track professional development funding and support. Ensures that appropriate backup documentation is provided for all transactions and that copies are maintained in the department according to departmental procedures as dictated by UAFR/OBFS/RIMS policies. Copy Room: Monitors the department copy request email inbox, responding to requests in a timely manner, using judgement to prioritize the fulfillment of copy jobs in order of greatest need, imminent deadlines, etc. Operates copy machines, ensures machines are stocked with paper, staples, and toner. Trains and assists faculty, staff, and students in the proper use of the equipment. Clears jams and otherwise troubleshoots operational issues as they arise. Assigns copy codes to faculty/labs/instructors. Submits repair and maintenance requests for machines as needed to contracted vendors and orders supplies for the machines as needed. Key Distribution/Inventory: Primary contact for keys for the Department of Psychology. Updates the department inventory records as keys are requested, assigned, and returned. Monitors the department email address for key requests/inquiries/issues, responding to faculty, staff and students in a timely manner and providing instruction/guidance as needed. Collects key fees and processes cash deposits and end of day credit card terminal reports/batching. Submits workorders as needed to Locksmith Shop at F S for rekeying of doors and ordering new keys to replenish inventory. Requests or revokes swipe access authorization/revocation when faculty, staff, and graduate student employees begin or end appointments. Ensures swipe access is necessary and approved by the appropriate department contacts before access is granted. Performs annual audit of swipe access to ensure only appropriate personnel have access to the building. Supply Room: Monitors department supply room, maintaining regularly stocked/provided office supplies for general departmental use. Provides access to faculty, staff, and students as needed. Places restocking orders as necessary. Property Accounting: Assists department property manager as needed. May assist in physical inventory counts, communicating with equipment custodians regarding renewal of annual loan forms, etc.