Duties Responsibilities Business Operations and Resource Management • Assists with coordination and completion of travel arrangements for the department, faculty, and laboratory groups; prepares, processes, and reconciles associated purchases, travel reimbursements, expense reports, and related financial transactions, ensuring compliance with applicable policies and procedures. • Assists in administrative support for departmental purchasing processes, including sourcing laboratory and office supplies, obtaining quotes and cost comparisons, processing purchases, and maintaining related procurement documentation. • Assists with departmental records retention in accordance with established procedures • Monitors and maintains departmental copiers and related equipment to ensure proper functionality and performs copying, scanning, and document management activities • Coordinates the checkout, return, and tracking of departmental keys and equipment. • Reports facility repair and maintenance needs to the appropriate personnel and follows up as needed to ensure timely resolution. • Monitors the department's student computer labs and reports issues to the appropriate personnel • Ability to follow established department and university established processes and procedures • Performs other duties and projects as assigned Administrative Operations and Communications • Welcomes and directs visitors, answers telephone inquiries, and responds to routine questions, requests, and concerns in a professional and courteous manner. • Assists with administrative and departmental calendar management including but not limited to room reservations and facility requests for the department • Maintains current knowledge of departmental events, programs, and activities to provide accurate information and timely responses to routine inquiries, and assists with the planning, organization, and coordination of these events. • Demonstrates proficiency in using WebTools to create, update, and maintain calendars, electronic forms to support departmental communication and administrative processes • Assists with administrative and operational support including but not limited to preparing and organizing instructional materials, educational resources, correspondence, reports, and other related materials. • Sorts and distributes mail to proper department mailboxes. • Maintains a position-specific procedures job manual and updates process and procedures as needed. • Provides general office support to the department's Student Services Office • Performs other duties and projects as assigned