Duties Responsibilities Event Day Setup Preparation Arrange tables, chairs, displays, etc. according to prescribed floor plans. Work with IT Specialist to set up audiovisual equipment (slides, microphone, etc.). Stage catering food in an orderly fashion and put out assorted beverages from our stock. Prepare event materials (handouts, name badges/placards, print registration, etc.). Occasional special set-up for elevated events (backdrops, flowers, exhibits, podium, etc. Event Execution Greet attendees and assist with check in or seating as needed. Replenish food and supplies as needed. Keep event space clear of debris. Support staff to ensure smooth event flow, pleasant guest experience and safety. Post Event Support Break down room setups and return spaces to standard configuration. Clean up food, return excess beverages supplies to their designated places. Keep events room clean and organized so supplies can be easily accessed. General Event Support Help create registration forms for events in WebTools. Check on-going registration of upcoming events and communicate when events have low attendance or have last minute surges in registration. Check website events calendar to ensure that event listings match events listed in Outlook. Book rooms in LocalHop portal as needed. Maintain inventory of event supplies (tablecloths, utensils, signage, etc.).