Duties Responsibilities School of Integrative Biology Administration First point of contact for the SIB administrative office by answering phones, greeting visitors, answering and managing SIB school email account, and providing information to faculty, staff, students and visitors. Maintains administrative office by reviewing incoming US and campus mail, responding to general inquiries, and distributing to appropriate, faculty, staff and students; monitoring and updating SIB mailboxes; assisting with secure organization and archival of confidential documents; and keeping displays and bulletin boards up to date. Provide faculty support by photocopying class exams and materials. Responsible for tracking, ordering, receiving, and distributing office supplies. As needed, assist departmental and school staff with duties including Promotion and Tenure documents, third year reviews, faculty candidate searches, graduate student recruiting and progress monitoring, calendaring for School resources including conference rooms, travel arrangements and reimbursements, and school events including Fall Kick-off, Awards and Convocation. School of Integrative Biology Business Affairs Travel Coordination: Guides travelers in the planning for travel and requesting appropriate approvals. After travel is approved, works with travelers to answer questions and book approved travel costs. Assists traveler in preparation of expense report for any additional funds due to traveler. Follows expense report through processing steps and consults with traveler for any additional information needed. Employee Reimbursements: Assists employees with reimbursement requests for items purchased with personal funds. Prepares expense reports in appropriate system and guides employee on submission of expense report. Follows expense report through processing steps and consults with employee for any additional information needed. Records Management: Assists in recording and maintaining electronic records for self-supporting activities. Maintains physical records related to financial transactions. Organizes physical records according to departmental practices. General School of Integrative Biology Other duties assigned to further the mission of the unit. Serve on committees and attend meetings as a delegate as requested.