Duties Responsibilities Space Scheduling Event Support • Coordinate and manage space requests using SCD’s booking platform with oversight from SCD leadership[SO1.1]. • Provide support for complex bookings, including event intake and logistics coordination • Conduct event walkthroughs with clients and internal stakeholders to assess needs and ensure alignment with program requirements as needed • Coordinate with internal teams to ensure appropriate staffing and operational support for events • Maintain and analyze space calendars and usage records to support program planning and continuous improvement. Financial Operations Purchasing • Manage purchasing and procurement processes in support of program activities across a wide range of needs, including supplies, catering, subscriptions/services, books, and fabrication materials • Coordinate with Shared Business Services and vendors to ensure timely and accurate procurement • Track and reconcile expenses across multiple accounts and funding sources; maintain clear, up-to-date records • Develop and maintain dashboards or reporting tools to monitor expenses, budgets, and receivables Office Administrative Operations • Provide general office management support, including maintaining clean, organized, and functional shared spaces • Oversee shipping and receiving mail and packages in support of program activities • Coordinate office and desk assignments, including onboarding/offboarding logistics, to support staff integration into program operations • Maintain inventory of office and program supplies; ensure materials are stocked and accessible • Serve as a point of contact for general inquiries, including answering phones and directing requests[SO2.1] Programs, Tours Guest Experience • Lead and/or coordinate tours of the SCD building for campus partners, visitors, and external groups • Serve as a welcoming and knowledgeable liaison for guests and collaborators • Support the planning and execution of SCD programs and events as needed • Contribute to creating a positive, inclusive, and well-organized experience for all participants Building Facilities Support • Conduct regular walkthroughs of the facility to identify maintenance or operational needs • Coordinate with the Associate Director of Facilities Operations and campus partners to resolve issues • Support building access processes and systems, including card access permissions for rooms and spaces • Support overall building readiness to ensure a high-quality experience for all users • Other duties as assigned