HR Representative

College of Liberal Arts & Sciences

University of Illinois at Urbana-Champaign

The College of Liberal Arts & Sciences Office of the Dean is searching for an HR Representative that supports a variety of human resources activities and provides administrative support, ensuring quality customer service and both timely and accurate delivery.

For an overview of the typical responsibilities associated with this position, please review the HR Representative role overview here: https://uofi.box.com/s/b3wcy8andi9vriwf90x2hq3c4ib2fynq

Duties & Responsibilities

Payroll, Time Reporting, and Leave Management

• Process standard bi-weekly and monthly payroll/timesheets, addressing common timesheet/leave issues and return timesheets/leave requests as needed. Process routine pay adjustments.

• Assist with tracking of FMLA, PLFA, or other managed leave categories. Report significant leave discrepancies to higher level staff for research. • Inform staff of basic regulations/policies relating to leave usage, time reporting, and payroll deadlines.

Data & Policy

• Maintain and update appropriate records, communicating with employees, supervisors, and others to obtain needed information.

• Run and review routine reports. Compile information with responsibility for accurate data entry and correction of minor discrepancies.

• Contribute to documentation and compliance efforts as assigned, ensuring adherence to applicable laws and procedures.

• Respond to customer inquiries according to established guidelines.

Required Qualifications

1. High school diploma or equivalent.

2. Any one or any combination totaling two (2) years (24 months) from the following categories below:

i. course work in human resource administration, business administration or a closely related field, as measured by the following conversion table or its proportional equivalent:

ii. 30 semester hours equals one (1) year (12 months)

iii. Associate’s Degree (60 semester hours) equals eighteen months (18 months)

iv. 90 semester hours equals two (2) years (24 months)

3. progressively more responsible work experience maintaining, monitoring, and/or processing human resource records and reports, progressively more responsible work experience maintaining, monitoring, and/or processing human resource records and reports.

Preferred Qualifications

• Ability to provide customer service to a broad range of clients
• Ability to easily and quickly pivot from one task to another and stay organized
• Effective time management skills
• Ability to communicate effectively with others
• Ability to professionally interact with diverse internal and external constituents, including students, faculty, staff, and parents
• Attention to detail
• Ability to maintain confidentiality in all business matters
• Commitment to creating an inclusive environment
• Ability to gain knowledge of University and Campus policies related to Human Resources, including but not limited to those
• listed in the Campus Administrative Manual, Provost’s Communications, and Policies and Rules
• Ability to swiftly learn and adapt to multiple technology application platforms
• Ability to use Microsoft Office Suite, including Word and Excel

Appointment Information

This is a 100% full-time Civil Service 2135 - Human Resource Representative position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. The budgeted salary range for the position is $45,000 to $53,000. Final salary offered will be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. Hybrid work options may be available for this position after an initial on-site training period, with the ability to be on-site at the University of Illinois Urbana-Champaign campus as needed per the University’s Workplace Flexibility policy. Sponsorship for work authorization is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on Wednesday, May 20th, 2026. To apply for this position, please create a candidate profile at https://jobs.illinois.edu, use the Apply Now button on the posting and upload your cover letter, resume, and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences.

In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment.

For further information about this specific position, please contact lascollegehiring@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

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The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.

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Requisition ID: 1036000
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu