Office Support Associate - School of Integrative Biology

College of Liberal Arts & Science

University of Illinois at Urbana-Champaign

Duties & Responsibilities

• School of Integrative Biology Administration-
  • First point of contact for the SIB administrative office by answering phones, greeting visitors, answering and managing SIB school email account, and providing information to faculty, staff, students and visitors.
  • Maintains administrative office by reviewing incoming US and campus mail, responding to general inquiries, and distributing to appropriate, faculty, staff and students.
  • Monitor and update SIB mailboxes
  • Assisting with secure organization and archival of confidential documents.
  • Keeping displays and bulletin boards up to date.
  • Provide faculty support by photocopying class exams and materials.
  • Responsible for tracking, ordering, receiving, and distributing office supplies.
  • As needed, assist departmental and school staff with duties including Promotion and Tenure documents, third year reviews, faculty candidate searches, graduate student recruiting and progress monitoring, calendaring for School resources including conference rooms, travel arrangements and reimbursements, and school events including Fall Kick-off, Awards and Convocation.
• School of Integrative Biology Business Affairs-
  • Travel Coordination: Guides travelers in the planning for travel and requesting appropriate approvals.
  • After travel is approved, works with travelers to answer questions and book approved travel costs.
  • Assists traveler in preparation of expense report for any additional funds due to traveler.
  • Follows expense report through processing steps and consults with traveler for any additional information needed.
  • Employee Reimbursements: Assists employees with reimbursement requests for items purchased with personal funds.
  • Prepares expense reports in appropriate system and guides employee on submission of expense report.
  • Follows expense report through processing steps and consults with employee for any additional information needed.
  • Records Management: Assists in recording and maintaining electronic records for self-supporting activities. Maintains physical records related to financial transactions.
  • Organizes physical records according to departmental practices.
• General School of Integrative Biology
  • Other duties assigned to further the mission of the unit.
  • Serve on committees and attend meetings as a delegate as requested.

Required Qualifications:

1. High school diploma or equivalent.

2. Any one or combination totaling eighteen (18) months from the categories below:

3. College coursework in any curriculum as measured by the following conversion table or its proportional equivalent

a. 30 semester hours equals one (1) year (12 months) Associate’s Degree (60 semester hours) equals eighteen months (18 months)

b. Work experience performing office/clerical activities, including the use of computer systems.

Preferred Qualifications

· Ability to communicate effectively with others

· Ability to professionally interact with diverse internal and external constituents, including students, faculty, staff, and parents

· Commitment to creating an inclusive environment

· Ability to work harmoniously with faculty, staff, and students from a wide variety of disciplines

· Ability to easily and quickly pivot from one task to another and stay organized

· Effective time management skills

· Ability to maintain confidentiality in all business matters.

· Working knowledge of grammar, spelling and punctuation.

· Ability to acquire knowledge of University and College requirements, procedures, rules and regulations as they relate to business functions.

Appointment Information

This is a 100% full-time Civil Service Office Support Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. The pay offered, $39,159.90, will be based on factors including (but not limited to) the experience and qualifications of the selected candidate including equivalent years in rank, training, and field or discipline; internal equity; and external market pay for comparable jobs. Sponsorship for work authorization is not available for this position. Hybrid work options may be available for this position after an initial on-site training period, with the ability to be on-site at the University of Illinois Urbana Champaign campus as needed per the University’s Workplace Flexibility policy. For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on May 13, 2026. Apply for this position using the Apply Now button, and upload your cover letter, resume (months and years of employment must be included), official transcripts for all degrees obtained, and names/contact information for three professional references. Please remember to include specific information in how you meet the qualifications of the position in your application materials, including all relevant experiences. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact lascollegehiring@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through this website will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment.

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

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The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.

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Requisition ID: 1035753
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu