The Illinois Center for Transportation (ICT) within the Department of Civil & Environmental Engineering at the Grainger College of Engineering seeks applicants for the position of Program Coordinator. This individual will be responsible for coordinating the functions of ICT and serve as a liaison between the Director, faculty, staff, students, and external parties; utilizing creative thinking and problem solving to enhance and develop processes and operations to strive for optimal productivity and effectiveness.

This position is located at the Illinois Center for Transportation (ICT) in Rantoul, IL. ICT is located on Rantoul’s former Chanute Air Force Base and the future site of the 238+ acre Illinois Autonomous and Connected Track (I-ACT). ICT leads the rapidly growing field of smart mobility. To learn more, please visit us online at ict.illinois.edu.

Duties and Responsibilities:

Coordinates daily operational activities for the Center and its leadership, organizing information and materials needed to support timely decision-making.
Delivers strategic administrative coordination for ICT and the leadership team by managing operational workflows and communications across faculty, staff, and students; facilitating alignment with strategic priorities, assisting with policy implementation and training of center initiatives.
Coordinates, and manages ICT’s annual Illinois Bituminous Paving Conference that addresses specific research needs with multiple sponsors, including program coordination, management of conference marketing, registration, attendance, etc.
Uses independent judgment and actions and exercises individual authority based upon level of knowledge and professional experience to actively participate in meetings, prepare discussion summaries, and communicate findings to various stakeholders, specifically related to the Bituminous Conference and ICT events.
Manages the editing of confidential and non-confidential documents to adhere to ICT style guidelines, including but not limited to conference materials, articles, memorandums, etc.
Responsible for managing the primary Purchasing card (P-Card) and Travel Card (T-Card) for the Center according to applicable University and College policies and procedures.
Handles a variety of sensitive and confidential assignments and projects along with other duties as assigned to further the mission of the center.

Minimum Qualifications:

Bachelor's degree in business management, communication, administration, or a field related to the position.
A total of two (2) years (24 months) of education, training, and/or work experience in administrative or program coordination

Preferred Qualifications:

A total of four (4) years (48 months) of experience in administrative or program coordination.

Knowledge, Skills and Abilities:

Excellent detail-oriented, organizational, and administrative skills to operate effectively in a fast-paced, multi-faceted work environment.
Ability to independently organize and prioritize daily duties.
Ability to multi-task, while coping with numerous interruptions and maintain a calm and pleasant demeanor.
Flexibility to adapt to sudden changes in planning and activities.
Mature judgment when making decisions.
Initiative to plan and execute work with minimal supervision.
Demonstrated willingness to learn and ask questions to work in a cooperative and collaborative environment.
Ability to maintain confidentiality.
Proficiency in the use of the Microsoft Office suite is required, including power point, Word, and Excel.
Knowledge of or ability to learn the University of Illinois organization, structure, policies, procedures, activities and programs.
Knowledge and experience with or willing to learn finance applications.
Ability to communicate respectfully and effectively with individuals from a wide range of cultural backgrounds and perspectives.

APPOINTMENT INFORMATION

This is a full-time Civil Service Program Coordinator position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. The budgeted salary range for this position is $55,000- $60,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. This position will be expected to work at the University of Illinois Urbana-Champaign – Illinois Center for Transportation (ICT) located in Rantoul, IL on a full-time basis per the University’s Workplace Flexibility policy. This position is not eligible for any type of sponsorship for work authorization.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

APPLICATION PROCEDURES AND DEADLINE INFORMATION

Applications must be received by 6:00 pm (CST) on May 4, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Stacie Mertes at smertes@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.

Requisition ID: 1035402
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu

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