Office Manager - Extension, Agriculture and Agri-Business (AAB) Program

Extension - Agriculture and Agri-Business Program (AAB)

WE TRANSFORM LIVES.

Everything we do is designed to improve the quality of life of the people in the state of Illinois, across the nation, and around the world. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a way that empowers them to expand the boundaries of science to higher levels of understanding and influence.

Be a part of our story. Through learning partnerships that extend knowledge and change lives, University of Illinois Extension provides educational programs aimed at making life better, healthier, safer, and more profitable for individuals and their communities. Illinois Extension has operated continuously for more than 100 years connecting the citizens of Illinois to their land-grant university by providing educational programming around the state. University of Illinois Extension is based in the College of ACES and works with all colleges and units of the University of Illinois at Urbana-Champaign.

Job Summary

Serves as the assistant and provides clerical support to the following positions in the Office of Extension and Outreach in the College of Agriculture, Consumer and Environmental Sciences (ACES): Assistant Dean/Program Leader of the Agriculture and Agri-Business (AAB) Program Team which includes: Commercial Agriculture Educators, Horticulture Educators, Local Food Systems and Small Farms Educators, as well as provide clerical support to the Illinois Extension Master Gardener Program.

Duties & Responsibilities

• Administrative Support
  • Reviews the Assistant Dean/Program Leader's incoming mail, selects and responds independently to general correspondence and provides drafts of responses and/or relevant documentation for policy related communications.
  • Commits the Assistant Dean/Program Leader to individual and committee appointments and provides necessary details, materials and arrangements for such appointments. Maintains daily on-line calendar and informs of scheduled engagements.
  • Assists in the development, adaptation, upgrading and coordination of databases, mailing lists, and records.
  • Serves as liaison between the Assistant Dean/Program Leader and various Extension administrators and staff located throughout the state.
  • Plans travel and makes necessary arrangements and reservations. Independently makes decisions as to the best schedule and accommodations.
  • As directed, composes and finalizes a variety of general, confidential and sensitive documents representing the departmental responsibilities and position on issue.
  • Establishes and maintains existing paper and electronic confidential records and files.
• Financial Support
  • Maintains awareness of various financial accounts and determines appropriate account to use for expense and revenue transactions.
  • Reviews financial transactions accuracy which includes the reconciliation of month end statements for the Commercial Agriculture Educators. Reconciles and monitors P-Card purchases for Director of Information Technology and Commercial Agriculture Educators.
  • Processes appropriate on-line transactions (Banner, P-Card, i-Buy, TEM) and have a working knowledge of HireTouch for providing reporting supporting for personnel search processes.

Additional Physical Demands

To perform the functions of this position, the employee will be required to perform work both within an office and outside in the communities that are served and must have the capability to travel from one location to the other in a timely fashion. Employee is responsible for securing personal transportation. A valid driver’s license is preferred. Some work will be required during evenings and/or weekends. When working, the employee may be exposed to a variety of environmental factors to include, but not limited to, hot or cold weather, exposure to noise and allergens, and uneven ground. In performing the functions of this position, the employee may be subjected to various mental and physical demands as well to include, but not limited to, independently traveling to and performing work at different locations, ability to move, transfer and/or transport items that may occasionally weigh up to forty (40) pounds and frequently weigh up to twenty (20) pounds, and twisting, pushing and pulling movements. More detailed information regarding the functions of this position (including the physical, mental, and environmental requirements of the position) may be obtained from Human Resources for the College of Agricultural, Consumer and Environmental Sciences (ACES) by contacting hr@aces.illinois.edu.

Minimum Qualifications

High school diploma or equivalent.
Two (2) years (24 months) of work experience comparable to the third level of this series.

Knowledge, Skills and Abilities

• Strong communication skills.
• Skill in working independently, while positively contributing as part of a professional office team.
• Good organizational, management, and problem-solving skills.
• Computer expertise, including Microsoft Office Suite.

Appointment Information

This is a 100% full-time Civil Service 3266 - Office Manager position, appointed on a 12-month basis. The expected start date is as soon as possible. This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The entry-level salary for the classification is $46,975.50.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on April 17, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact tbburke@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

Out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver’s License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Sponsorship for work authorization is not available for this position.

---

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.

---

Requisition ID: 1035518
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu