Business Coordinator (Remote)

Office Medicaid Innovation

Sponsorship for Work authorization is not available for this position

Job Summary

Duties & Responsibilities

• Fiscal Operations
  1. Establish and maintain access to all necessary University of Illinois systems (e.g., Banner, iBuy, BA4, financial reporting systems) to perform business transactions and fiscal oversight functions on behalf of OMI.
  2. Apply generally accepted accounting principles to assist in the reconciliation of receivables, documentation of expenditures, management of invoices and fund transfers, and maintenance of accurate financial records for OMI operations.
  3. Issue funding requests, track incomes, reconcile revenue against Unit expenses and partner invoices, manage Unit cash flow, and establish funding priorities.
  4. Receive invoices from a) partnering Units within the University of Illinois seeking reimbursement from OMI; or b) the Unit's vendors/ sub-contractors; validate expenses; track and monitor OMI AP and plan with management for expense reimbursement.
  5. Prepare and submit Funding Requests and Certified Expenditure Reports to funding entities in coordination with Unit leadership.
• Federal Claiming
  1. Assist with Unit activities related to federal claiming of University expenses for non-medical service University expenses incurred in the administration of the Illinois Medicaid program. These expenses are recorded and submitted to federal CMS (Centers for Medicare & Medicaid Services) in the form of a Certified Public Expenditure (CPE) under the Illinois Medicaid program under the direction of Healthcare and Family Services.
  2. Assist with expense reporting and documentation while maintaining adherence to CMS (Centers for Medicare & Medicaid Services) guidelines for reporting Medicaid administrative costs.
  3. Maintain thorough documentation to support internal and external audits related to CPE activities.
  4. Identify opportunities for optimizing claiming processes and enhancing operational efficiency.
  5. Provide technical assistance to staff ensuring compliance with all relevant state and federal regulations.
• Procurement, Equipment & Asset Management
  1. Review, approve, and process requests for goods and services using University procurement systems (e.g., iBuy). Ensure purchases comply with University procurement policy and budgetary constraints.
  2. Coordinate and manage procurement of hardware, software, subscriptions, and technology-related services. Evaluate purchasing methods, licensing structures, renewal schedules, and vendor agreements to ensure cost-effectiveness and compliance.
  3. In collaboration with operations and the USC, support centralized tracking of all OMI equipment, hardware, software licenses, and subscriptions.
  4. Maintain a comprehensive inventory of software licenses and recurring subscriptions; monitor renewal dates; evaluate utilization; and provide recommendations for consolidation or cost savings.
• Operational Policy & Documentation
  1. Assist with the development, implementation, and maintenance of policies and procedures related to procurement, asset management, fiscal operations, and internal business processes.
  2. Ensure alignment with University policies, state requirements, grant conditions, and other applicable laws and regulations.
  3. Establish internal controls for purchasing approvals, asset tracking, and financial documentation to ensure transparency and audit readiness.
  4. Provide administrative support related to financial and procurement operations, including record maintenance and processing official correspondence related to business transactions.
• Other Duties as Assigned

Minimum Qualifications

Bachelor's degree in business administration, management, or a field related to the position. Two (2) years of professional business, financial, and/or managerial work experience. (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.) Based on position requirements, additional education, training, and/or work experience in an area of specialization inherent to the position may be required.

Preferred Qualifications

Preferred Experience:
Five years related experience and/or training

Knowledge, Skills and Abilities

• Knowledge of management principles, practices, methods and techniques.
• Ability to exercise independent judgment and discretion.
• Excellent problem-solving skills and administrative abilities.
• Ability to work effectively with internal and external customers.
• Strong verbal and written communications skills.
• Excellent writing skills to prepare reports and business correspondence.
• Ability to multi-task and produce accurate, detail-oriented work to meet stringent deadlines.
• Proficiency with business applications including Microsoft Office programs/applications (Word, Excel, Access, PowerPoint, Outlook, etc.

Appointment Information

This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible. The budgeted salary range for the position is $70,000 to $85,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

System Office jobs such as this one are not eligible for the Referral Program.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on April 6, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Amanda Bubonic at abubo2@uillinois.edu. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.

Requisition ID: 1035746
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu