Detective Bureau Administrative Aide

Division of Public Safety

Job Summary

Duties & Responsibilities:

• Facilitate effective internal and external communication through mail, email, phone, video, and electronic communication platforms.
• Work closely with the evidence custodian assisting with evidence intake, logging, transfer, and management.
• Assist with staff scheduling.
• Assist with project planning and manage associated deadlines and responsibilities.
• Coordinate meetings by scheduling, drafting agendas, and recording accurate minutes.
• Manage the detective bureau budget.
• Supervise student workers, extra-help, or interns as required.
• Manage and control confidential user accounts and credentials for bureau resources.
• Complete and review final drafts of documents and forms for appropriate spelling, syntax, and format.
• Maintain familiarity with department policies and procedures impacting the detective bureau and provide input for revisions/updates as needed.
• Assist with workflow and process improvement.
• Obtain and stock supplies and materials for use by the detective bureau.
• Scan, digitize, and file documents.
• Manage distribution of records to and from outside agencies and track dissemination.
• Run inquiries and compile data from various law enforcement and department resources. Provide summaries and conduct redactions as required.
• Submit written requests as required for internal process and efficient workflow.
• Create and update records.
• Perform other duties as assigned.

Minimum Qualifications:

• High school graduation or equivalent
• Any one or any combination totaling five (5) years (60 months) from the following categories:
  college course work in business, finance, accounting or a related field:
  
  • 60 semester hours or an Associate's degree equals one (1) year (12 months)
  • 90 semester hours equals two (2) years (24 months)
  • 120 semester hours or a Bachelor's degree equals three (3) years (36 months)
  • Master's degree or higher equals four (4) years (48 months)
• progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles

Knowledge, Skills, and Abilities:

• Knowledge of records management systems.
• Ability to troubleshoot issues and find effective solutions.
• Strong written and verbal communication skills for interacting with various agencies and departments.
• Flexibility to adapt to changing procedures and requirements.
• Ability to manage time effectively to meet deadlines and ensure timely processing of documents.
• High level of accuracy in data entry and document management.
• Ability to manage multiple tasks and maintain organized records.
• Ability to adhere to department policy and procedure.

Appointment Information

This is a 100% full-time Civil Service 0058 - Administrative Aide position, appointed on a 12-month basis. The expected start date is as soon as possible after the close of the search. The budgeted salary range for this position is $55,000 - $65,000.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on April 9, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. Application materials should include a cover letter, a current resume, and at least three references, including contact information.

This position is not eligible for any type of sponsorship for work authorization.

In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Michelle Carr at carrmr@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.

Requisition ID: 1035693
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu