Project Closeout and Analytic Specialist - Facilities & Services

Capital Programs / CP

Job Summary

Duties & Responsibilities

• Collaborate with department staff to manage and provide technical expertise for the financial close-out process for completed projects, ensuring all financial transactions are reconciled and documented to ensure compliance with financial policies and guidelines.
• Communicate with vendors, departmental contacts, finance and project staff to ensure all financial closeout documentation is accurate, complete, and compliant with company policies.
• Finalize project tracking and complete project data collection in the owner’s project management software.
• Prepare project financial closeout reports, including project details and final accounting summaries.
• Develop familiarity with the data-driven processes and data of the project management area of Project Delivery including project tracking software, facilities databases, and planning inputs.
• Develop understanding of organizational needs and other factors including new data sources, reporting tools, data availability and quality, etc.
• Improve processes and improve access to and the meaningful representation of information
• Critically evaluate information gathered from multiple sources, decompose high-level information into details, abstract up from low-level details to general understanding, and distinguish user requests from the underlying true needs.
• Perform process analysis and data-needs analysis and develop requirements (with an emphasis on agile methodology).
• Participate in development of enhancements or solutions (architect data structures, build forms, create reports, etc.) to a level appropriate to time, skill, and available resources.
• Serve as a subject matter expert regarding capital project data collection, reporting and analytics.
• Write process and reporting documentation to support process improvement and data reporting needs.
• Assist in supporting and training staff in understanding the supporting software and data architecture.
• Other related duties as assigned.

Minimum Qualifications

• Bachelor’s degree.
• A total of three (3) year (36 months) in education, training and/or work experience in project management and/or financial closeout.
• Experience in data analytics reporting.

Preferred Qualifications

• Work experience in IT-related functions for construction project management or a closely related field, such as hardware/software support, programming, network design, network engineering, IT systems integration.
• Proficiency in data analysis tools, Microsoft Excel, and financial management software (e.g., SAP Business Objects, Oracle, etc.).

Appointment Information

This is a 100% full-time Civil Service Project Closeout and Analytic Specialist position, appointed on a 12-month basis. The expected start date is as soon as possible after April 13, 2026. The budgeted salary range for this position is $60,000.00 - $72,000.00.

This position is not eligible for any type of sponsorship for work authorization.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on April 13, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Ken McCray at 217-300-6211 or email klmccray@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.

Requisition ID: 1034746
Job Category: Civil Service
Apply at: https://jobs.illinois.edu