Office Manager- Chemistry
University of Illinois Urbana-Champaign
Office Manager- Chemistry
College of Liberal Arts & Sciences
University of Illinois at Urbana-Champaign
Job Summary
Provides administrative support to the teaching faculty, staff, and students in General Chemistry's large instructional program.Duties & Responsibilities
Course Support
• Assists with student correspondence for large enrollment courses, escalating complex situations to lab director when appropriate.
• Maintains the learning management system (LMS) by reviewing excused absence requests, assignment extensions, providing provisional data for incomplete lab assignments, applying DRES accommodations to assignments, answering questions about course policies.
• Assists with grade related tasks including applying grade assignments within the LMS and posting grades to transfer to Atlas gradebook. Maintains lab cleanliness records for appropriate grading, and communicates when additional cleanup is needed.
• Issues lab attendance passes to students and maintains a database of student lab access
• Reviews, processes, and maintains iCard data to identify late arrivals and absences and establish detailed student attendance records.
Office Support
• Secures space reservations for faculty, TAs and instructional events, utilizing Facilities Management Systems (FMS) and internal scheduling tools to optimize usage of departmental resources.
• Assists with exam printing and distribution requests
• Initiates purchases using P-card, T-card, and internal ordering systems.
• Greets visitors and reviews incoming inquiries from all mediums
• Other duties as assigned to further the mission of the unit
Required Qualifications
- High school diploma or equivalent.
- Two (2) years (24 months) of work experience comparable to the third level of this series.
Preferred Qualifications
- Ability to exercise initiative, confidentiality, discretion and sound judgment.
- Effective time management and organizational skills
- Attention to detail
- Ability to establish and maintain professional and cooperative relationships with faculty, staff and students
- Ability to communicate effectively and professionally, build rapport and establish effective working relationships with students, faculty, staff, and visitors.
- Commitment to creating an inclusive environment
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.
- Knowledge of principles and processes for providing customer services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
- Knowledge of computers and computer systems (including hardware and software) to enter data, or process information.
- Ability and initiative to pursue relevant training
Appointment Information
This is a 100% full-time Civil Service 3266 - Office Manager position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The wage for this position is $46,975.50. Sponsorship for work authorization is not available for this position. Hybrid work options may be available for this position after an initial on-site training period, with the ability to be on-site at the University of Illinois UrbanaChampaign campus as needed per the University’s Workplace Flexibility policy. During the semester, when labs are in session, work hours are 7:30 am- 4pm. Additional details will be provided during candidate interviews.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.
Application Procedures & Deadline Information
Applications must be received by 6pm (CST) on March 6, 2026. To apply for this position, please create a candidate profile at https://jobs.illinois.edu, use the Apply Now button on the posting and upload your cover letter, resume (months and years of employment must be included), and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences.
In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact lascollegehiring@illinois.edu. For questions regarding the application process, please contact 217-333-2137.
At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.
Requisition ID: 1035110
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu