Assistant Director of Undergraduate Programs - Bioengineering

The Grainger College of Engineering - Department of Bioengineering

Duties & Responsibilities

Administration and Operations

• Manage the day-to-day administration and operations of the Bioengineering undergraduate program office.
• Oversee undergraduate recruitment, admissions, and advising operations in Bioengineering, ensuring that departmental undergraduate policies and procedures are implemented and comply with those of the University.
• Meet regularly with the Associate Head and Director of Operations to discuss program development, enrollment management, course access, and curricular issues and collaborate on solutions, when needed.
• In collaboration with faculty, oversee activities associated with: class schedule development, early enrollment material and advising preparations, enrollment management, drop and probation reviews, academic infraction and integrity reviews, readmission decisions, study abroad course reviews and articulations, experimental course reviews, scholarship and award selections, transfer request evaluations, secondary field and honor contracts reviews, curriculum modification reviews, student recruitment and retention, graduation matters, and incoming undergraduate student orientation.
• Organize meetings of the Undergraduate Curriculum Committee and other committees associated with the undergraduate program.
• Maintain data pertaining to undergraduate programs, including collections for the accreditation process, departmental reviews, and various surveys when requested. Participate in the ABET accreditation process and serve in a leadership role in departmental curriculum requirements as well as applicable policies. Fulfill undergraduate program data requests for policy discussions, proposals, and initiatives.
• In collaboration with Bioengineering Marketing and Communications, oversee the website content upgrades and assist in the development of marketing materials used for recruitment. Identify opportunities to promote the undergraduate program through the departmental e-newsletter and annual report.

Advising, Student Services and Curriculum Management

• Maintain an appropriate size advising caseload providing curriculum direction, degree auditing, career counseling, curricular modifications and approval of plans of study.
• Attend Chief Advisor meetings in The Grainger College of Engineering and if appropriate, serve as the department’s representative in college and campus meetings and functions related to undergraduate matters.
• Serve as the primary departmental point of contact for undergraduate student conflict resolution and oversee support for undergraduate students, including those on probation and in need of additional campus resources.
• Represent the department at recruiting events. Meet with prospective families to provide personalized guidance and support throughout the admissions process.
• Advise departmental leadership on new and revised curricular proposal development for majors, minors and certificates.

Supervision and Other Duties

• Supervise and support professional and clerical staff, along with student workers in the undergraduate program office.
• Assume additional duties to further the mission of the department.

Minimum Qualifications

• Bachelor’s degree in a STEM discipline, higher education, student affairs, college student personnel, counseling, education, or a closely related field.
• Three (3) years of professional work experience in undergraduate admissions, student affairs, undergraduate advising or related work experience in higher education.
• Demonstrated experience in student recruitment, admission counseling, program development, or similar areas in an academic setting.
• Demonstrated supervisory experience.

Preferred Qualifications

• Master’s degree in a STEM discipline, higher education, student affairs, college student personnel, counseling, education, or a closely related field.
• Progressive responsibility in an area related to student services.
• Experience in academic program management and curriculum oversight within an educational institution or similar setting.
• Experience working with external constituents.

Knowledge, Skills and Abilities

• Proficiency in the use of University administrative systems and other web-based student record data systems, including BANNER applications, CourseLeaf, and the College of Engineering IT portal applications.
• Comprehensive understanding of University of Illinois, Grainger College of Engineering, and departmental policies and procedures related to the administration of undergraduate programs.
• Excellent communication skills, including the ability to interact effectively with faculty, students, and all program constituents.
• Excellent interpersonal, organizational, planning, and management skills.
• Proficient computer skills, especially the ability to use Microsoft Word, Excel, Access, and Outlook.

Appointment Information

Application Procedures & Deadline Information

Full consideration will be given to applications received by 6:00 pm CST on February 27, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and the names/contact information for three references. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact Jill McKenna (glawe1@illinois.edu). For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.

Requisition ID: 1034799
Job Category: Education & Student Services
Apply at: https://jobs.illinois.edu