Office Support Specialist - Facilities & Services

Facilities & Services

Job Summary

Duties & Responsibilities

• Provides administrative support for management staff of TBS including managing schedules, coordinating supervisory calendars, scheduling staff meetings, and creating correspondence.
• Review and maintain custodial staffing reports and other operational databases.
• Obtain quotes and process invoices for equipment and supply purchases.
• Place uniform orders for new employees and reconciles weekly invoices.
• Prepares title and registration documents for campus fleet.
• Reviews, records, and maintains Campus Garage fuel log daily.
• Creates, reviews, files, and maintains confidential personnel records and documents.
• Answers phone calls and directs to appropriate shift and person.
• Prepare welcome folders and other materials for new hires.
• Performs duties listed in lower level of this classification series and other duties as assigned.

Minimum Qualifications

1. High school diploma or equivalent.
2. Any one or combination totaling two (2) years (24 months) from the categories below:
A. College coursework in any curriculum, as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals one (1) year (12 months)
• Associate’s Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)

B. Work experience performing office/clerical activities, including the use of computer systems.
3. One (1) year (12 months) of work experience comparable to the second level of this series.

Knowledge, Skills and Abilities

• Working knowledge of various computer programs: Microsoft Word, Excel, Outlook, Access and PowerPoint as well as a basic understanding of the HR role and some familiarity of HR-specific software, information systems and HR related functions. Knowledge of office administrative procedures with attention to detail. Position involves the ability to multi-task and demonstrate a high level of accuracy. Good organizational skills; knowledge of general filing procedures; knowledge of general administrative skills, with a proficiency of English grammar, spelling, punctuation and usage. Strong communication, interpersonal skills. Ability to maintain sensitivity of confidential matters.

Appointment Information

The Office Support Specialist is a 100% full-time Civil Service position, appointed on a 12-month basis. The hourly rate of this classification is $21.98. This position is not eligible for any type of sponsorship for work authorization.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on February 18, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Lance Oliver- OliverL@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.

Requisition ID: 1034822
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu