Program Coordinator

Health & Kinesiology - Illinois Institute for Rehabilitation & Employment Research

University of Illinois at Urbana-Champaign

Job Summary

Duties & Responsibilities

Project Coordination

• Manage and overseeing day-to-day activities, functions, and operational logistics related to the Institute’s daily operation.

• Develops systematic approach and maintains efficient and effective daily workflow related to meeting project goals.

• Serves as a resource person and creates links and acts a liaison with governmental agencies and other campus and community groups.

• Work closely with Institute leadership and staff to both follow and drive progress towards ensuring specific project milestones are met and that staff efforts are utilized as efficiently as possible.

• Provide support to Institute staff and project directors in developing and producing research and project specific materials (e.g. manuals, briefs, webcasts, and other resources).

• Provide support to Institute staff and directors with the dissemination of research materials (print & digital), training and other related products developed through the work of the Institute.

• Responsible for submission of research reports (daily, quarterly, or annually) to the program directors and/or funding agent as assigned.

Administrative Support

• Assists with all travel arrangements, conference registration, and events. Responsible for timely submission of T-card and P-Card expense reports.

• Coordinates logistical arrangements relating to conferences and meetings and prepares necessary materials and travel for the designated member(s) of the unit staff.

• Maintains records of unit fiscal transactions involving a variety of accounts and provides advice regarding the appropriateness of requested expenditures.

• Attends meetings as a delegate for the designated member(s) of the unit staff when requested.

• Researches as requested and reports information which requires the evaluation of sources or the application of regulations and procedures to specific cases.

• Anticipates and responds to the detailed office support needs of the designated member(s) of the unit staff

Other duties as assigned

Additional Physical Demands

Minimum Qualifications

• Bachelor’s degree

• A total of one (1) year (12 months) in education, training and/or work experience in project coordination, administrative operations and/or related organizational support. (Note: Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)

Preferred Qualifications

• Experience maintaining websites and digital platforms.

• Experience managing multiple tasks with varying timelines.

• Expertise with standard office technology (Microsoft Office Suite).

• Working knowledge of the university systems and policies including travel reimbursement

• (ChromeRiver), and ordering supplies.

Knowledge, Skills and Abilities

• Excellent communication skills

• Interest and ability to work independently and as part of a team

• Strong interpersonal relationship skills, including the ability to interact effectively with team members and university staff.

• Attention to detail, adaptability, and dependability.

• In state travel is required for this full-time (12 month) position

• Interest in improving the career development, employment, and well-being of individuals with disabilities through research, evaluation, training, and technical assistance.

Appointment Information

This is a 100% full-time Civil Service 5002 - Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after the close of the search. The budgeted salary range for the position is $55,000 to $65,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

Sponsorship for work authorization is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on January 5, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Bobbie Clegg at bjclegg@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1034100
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu