Office Manager -- Gies College of Business

Origin Ventures Office of Entrepreneurship

Job Summary

Duties & Responsibilities

• Manage the Origin Ventures Office of Entrepreneurship (OVOE)’s day-to-day operations.
  • Serve as primary contact to Gies BUS Partners collaborating on procurement, inventory, and expense reimbursements needed for OVOE by initiating transactions and providing necessary information and documentation in accordance with University and College policies and procedures.
  • Manage the day-to-day calendar, correspondence, electronic documentation, travel, and meeting scheduling for the Associate Dean.
  • Responsible for Facilities and Services work orders as well as Gies College of Business Space requests for unit events.
  • Responsible for phone coverage, front desk coverage, and other office needs as assigned.
  • Manage overall office activity for maintenance of office equipment and facilities, office supplies and ordering, and submitting work orders.
  • Assist with event scheduling, set-up and logistics
  
  
• Perform and assume responsibility over specialized administrative tasks within OVOE
  • Work closely with the Senior Director of Entrepreneurship and Director of iVenture to track program participation and outcomes
  • Request student stipends through the REU (Research Experience for Undergraduates) program by collecting required information and supporting documentation, ensuring all materials are submitted to the Graduate College for the processing of the stipends.
  • Gather and provide the required information and supporting documentation to Gies Financial Management Partners to initiate and facilitate capacity funding requests for student founder teams.
  • Maintain databases, spreadsheets, files, etc. that are used to collect and prepare material necessary for the final preparation of reports and correspondence and that are used to manage all programs.
  • Obtain, verify, or clarify factual information for the Associate Dean on various issues.
  
  
• Serve as liaison and point-of-contact between the Origin Ventures Office of Entrepreneurship and Gies HR Partners.
  • Act as a liaison and collaborate with Gies HR Partners regarding OVOE employment requests.
  • Provide administrative support to OVOE management and staff with hiring of student and professional staff, including internal recruitment of search committees.
  • Communicate unit policies and procedures regarding employment to new employees as directed by supervisor.
  • Attend College HR meetings on behalf of unit to stay abreast of new processing rules and regulations
  • Submit unit organizational chart updates to HR Partner as directed by supervisor.
  
  
• Other duties as assigned

Minimum Qualifications

1. High school diploma or equivalent.
2. Two (2) years (24 months) of work experience comparable to the third level of this series.

Preferred Qualifications

Ability to travel occasionally within the state (approximately 1–2 days, 4–6 times per year) to assist with on-site event logistics in locations such as Chicago. Candidates without travel capability will still be considered.

Knowledge, Skills and Abilities

• Strong verbal and written communication skills; this includes the ability to interact with a diverse body of staff, faculty, students and campus partners in a professional and positive manner. • Demonstrated ability to work collaboratively with others and assist with the facilitation of various projects. • Ability to show initiative, attention to detail, and resolve complex problems that arise. • Knowledge of campus and university offices. • Experience using University business systems such as Banner, P-Card, and T-Card • Ability to work some night and weekend events

Appointment Information

This is a 100% full-time Civil Service 3266 - Office Manager position, appointed on a 12-month basis. The expected start date is as soon as possible after the search closes. This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The entry-level hourly rate for the Office Manager classification is $24.09/hour. Sponsorship for work authorization is not available for this position.

For more information about Gies Business, visit https://inside.giesbusiness.illinois.edu/work-at-gies

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on December 15, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting, and upload your cover letter, resume (months and years of employment must be included), and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your resume, including all relevant experience. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact rgoben@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1033514
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu