Clinical Course Specialist - Carle Illinois College of Medicine

The Carle Illinois College of Medicine seeks a Clinical Course Specialist to join our collaborative team in the Office of Academic Affairs. This position is an exciting opportunity to contribute your skills to a medical school that is revolutionizing the future of medicine and be a part of building the future of health care. We encourage you to apply and be part of supportive team which contributes to the mission success of the college.

Carle Illinois College of Medicine - the world’s first LCME accredited engineering-based medical school
Why Work at Carle Illinois College of Medicine?
Mission & Vision | Carle Illinois College of Medicine | Illinois
Highlights of Benefits for University of Illinois Employees

The Carle Illinois College of Medicine embraces the university’s commitment to creating a diverse and talented community of students, faculty and staff, which is essential to fulfilling its mission and vision. Carle Illinois actively promotes an inclusive environment in which students, faculty and staff can learn, teach, research and serve. For detailed information on our commitment to diversity, equity, and inclusion, please visit:

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Job Summary

The Clinical Course Specialist position will support the coordination of Introduction to Clinical Practice under the supervision of the Clinical Course Coordinator, which is a combined course consisting of Clinical Integration and Physical Diagnosis for M1 and M2 medical students. Additionally, the Clinical Course Specialist assists in the coordination of the Career Boot Camp course for M4 students. This includes assisting in the coordination of academic, evaluative, and administrative activities to ensure the fulfillment of learning objectives and related competencies for both courses.

Duties and Responsibilities

Introduction to Clinical Practice Course Support:

• Collaborate with academic affairs leadership, college faculty, and other instructional staff to plan, coordinate, and support pre-clerkship instructional activities. This includes:
• Providing administrative and operational support.
• Securing facilities for instructional activities.
• Managing various instructional activity logistics.

Career Boot Camp Support:

• Collaborate with the Course Director and college faculty to coordinate and support course activities. This includes:
• Providing administrative and operational support.
• Securing facilities for instructional activities.
• Managing various instructional activity logistics.

Curriculum Support:

• Work with academic affairs leadership and college faculty to prepare and maintain course materials on the online learning management system.
• Manage and maintain efficient record-keeping of all course documents on a cloud-based content management platform.
• Attend regular curricular meetings, faculty and/or staff meetings, and other meetings as assigned.

Other:

• Establish and maintain effective working relationships; work cooperatively and collegially with others in a manner consistent with a workplace of dignity and respect; support and engage in equal employment opportunity principles, rules, and regulations.
• Foster a culture of diversity and inclusion within the Carle Illinois College of Medicine.
• Champion positive inter-professional relationships bridging the college’s private/public organization and missions.
• Perform other duties as assigned.

Qualifications

Minimum Qualifications

1. High school diploma or equivalent.
2. Any one or combination totaling four (4) years (48 months), from the categories below:
   A. College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent:
   • 30 semester hours equals one (1) year (12 months)
   • Associate’s Degree (60 semester hours) equals eighteen months (18 months)
   • 90 semester hours equals two (2) years (24 months)
   • Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)
   B. Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems.

Please Note: Completion of the Training Administrators of Graduate Medical Education Programs Certification (TAGME) from the National Board for Certification of Training Administrators qualifies applicants for each level of this series.

Preferred Qualifications

• Experience in academic medicine administration.

Knowledge, Skills and Abilities

• Strong communication skills with the ability to communicate effectively, both verbally and in writing.
• Strong analytical and problem-solving skills; ability to think creatively.
• Strong organizational skills with the capacity to multitask.
• Strong ability to work independently.
• Strong interpersonal skills with the ability to cultivate collaborative relationships and effectively and resolve conflicts.
• Ability to handle the highest standards regarding confidentiality of all student and curriculum related information.

Appointment Information

This is a 100% full-time Civil Service 4769 - Medical Education Program Specialist position, appointed on a 12-month basis. The expected start date is as soon as possible after the close date. The budgeted salary range for the position is $50,000 to $55,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. Sponsorship for work authorization is not available for this position

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on Friday October 24, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact wmmyers@illinois. edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1032268
Job Category: Technical
Apply at: https://jobs.illinois.edu