Office Manager - Department of Economics

College of Liberal Arts & Sciences
University of Illinois at Urbana-Champaign

Job Summary

Duties & Responsibilities

Business Operations and Events

• Prepare foreign and domestic reimbursement expense reports for employees and non-employees.
• Serve as first point of contact for all reimbursement inquiries and issues.
• Serves as primary Business Office contact for department visitors, informing guests of university travel and reimbursement policies; this position is the department's primary travel credit card (T-Card) holder.
• Arrange lodging for all seminar guests.
• Arrange travel and lodging for all distinguished guests and, upon request, for faculty.
• Serve as departmental event coordinator for annual and intermittent events and conferences arranging all aspects of each event and attending events in most cases, this may require minimal evening and weekend attendance.
• Serve as the department contact for the phone line and phone tree management system. Complete annual audit of phone lines.

Facilities

• In collaboration with unit colleagues, manage long-term Facilities and Services projects such as renovations and office moves/space reassignment.
• Submit inventory surplus and scrap disposal requests and update new inventory acquisitions in Fabweb.
• Maintain the Building Emergency Action Plan.
• Other duties as assigned to further the mission of the unit.

Required Qualifications

1. High school diploma or equivalent.

2. Two (2) years (24 months) of work experience comparable to the third level of this series.

Successful candidates will have:

• Ability to communicate effectively with others.
• Commitment to creating an inclusive environment.
• Ability to build & maintain positive working relationships with colleagues and invested parties.
• Ability to research, follow, explain, and clarify polices and procedures.
• Ability to learn technology systems.
• Skilled in organization and time management.
• Skilled in Microsoft Office suite.
• Preferably skilled in Adobe Acrobat, cloud storage, and survey/form creation.

Appointment Information

This is a 100% full-time Civil Service 3266 - Office Manager position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. The collective bargaining agreement sets a wage of $46,975.50.This position is eligible for a hybrid work schedule (remote work and in-person work in Champaign-Urbana each week) after an initial on-site training period, per the University of Illinois workplace flexibility guidelines https://cam.illinois.edu/policies/hr-87-2/ Sponsorship for work authorization is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on October 2,2025. Apply for this position using the Apply Now button and upload your cover letter, resume (months and years of employment must be included), official transcripts for all degrees obtained, and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Tera Martin-Roy at tnmartin@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.

For assistance with resume creation and mock interviews, please follow this link for University of Illinois Human Resources workshops (held every other week): https://illinois.csod.com/ux/ats/careersite/1/home/requisition/1595?c=illinois

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1032196
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu