Business Operations Specialist

Division of Public Safety

Job Summary

Duties & Responsibilities:

• Serve as billing coordinator for the division. Prepare, process, and monitor billings for service activities via the appropriate self-supporting funds to internal and external users. Correspond with vendors and other constituents regarding account status.
• Independently resolve various Payables issues, including invoices on hold, receiving reports, non-compliant purchases and past due invoices, ensuring compliance with policies and procedures.
• Perform the monthly review and reconciliation of BANNER financial statements, including electronic filing, maintaining and matching supporting documentation. Identify funds that are inactive or in overdraft and take the appropriate action to resolve issues. Identify rogue accounts and erroneous charges and complete journal vouchers in BANNER to correct them.
• Act as proxy for Division of Public Safety personnel to prepare various transactions, including program advances, personal reimbursements and non-purchase order payments to vendors in compliance with university policies and procedures.
• Regularly monitor state, ICR/administrative allowance, custodial, gift, grant, plant, and self-supporting funds for, expense activity, obligations, and fund balances to advise personnel and management of account status.
• Review transactions submitted by Division of Public Safety staff for appropriate CFOP information, compliance with university policies, and funding availability.
• Manage the storage and disposal of financial documentation.
• Arrange travel and itineraries for the Executive Leadership Team. Ensure required pre-approvals for travel are requested and received in a timely fashion. Process reimbursement of expenses in accordance with university policy.
• Assist the Assistant Director of Business Operations with service rate calculations for UIPD service activities. Gather historical expense and usage data, along with any other information required to complete and review rate calculations. Prepare budget materials and reports as needed.
• Manage the DPS general email, respond to requests promptly or route as needed.
• Other Duties as assigned

Minimum Qualifications:

• Bachelor's degree with a major in Accountancy or a related field AND two (2) years of professional level accounting experience.
  • OR Possession of current registration as a Certified Public Accountant (CPA), Certified Management Accountant, or a valid license to practice Public Accounting (LPA).
  • OR Master's degree in Accountancy or a related field

Preferred Qualifications:

• Experience working with software and web-based programs such as Microsoft Word, Access, Excel, Banner, EDDIE (Enterprise Data Delivery Information Environment), Chrome River, iBuy, FABWEB, DocDIRECT.

Knowledge, Skills and Abilities:

• Strong written and verbal communication skills.
• Knowledge of basic business administration and public administration.
• Basic knowledge of current law enforcement and criminal justice organization and operations.
• Working knowledge of University structure, organization and administration.
• Working knowledge of University policy and procedure related to purchasing, travel, grants and contracts.
• Working knowledge of laws defining the delivery of government contracts issued to various University departments.
• Ability to complete work within established deadlines with strong attention to detail.
• Knowledge of University policies and procedures related to payroll, purchasing, travel, grants and contracts.
• Ability to handle confidential information appropriately.

Appointment Information:

This is a 100% full-time Civil Service 5000 - Accounting Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after 9/1/2025. The budgeted salary range for this position is $55,000.00 - $65,000.00. Salary is commensurate with qualifications and experience.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on September 2, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. Application materials should include a cover letter, a current resume, and at least three references, including contact information. Work authorization sponsorship is not available for this position.

In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Jen Cochrane at walburnc@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1032206
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu