Senior Human Resources Generalist

College of Liberal Arts & Sciences

University of Illinois Urbana-Champaign

The College of Liberal Arts & Sciences (LAS) is searching for a Senior Human Resources Generalist. LAS is home to 15,000 students; 1,300 faculty and staff; and over 186,000 alumni. The college is home to more than 65 units and 70 plus majors. LAS is a diverse and dynamic place made up of incredible people doing impactful work every day at the heart of the university.

The Senior Human Resources Generalist provides guidance on a variety of human resource activities and manages complex human resource-related issues within a designated portfolio. This position will play a crucial role in fulfilling School of Chemical Sciences’ staffing needs, with a focus on visa and green card processing. May be asked to mentor or train others.

Job Summary

The Senior HR Generalist manages a variety of human resource activities, provides strategic guidance on a variety of human resource activities, and manages complex human resource related issues.

Duties & Responsibilities

HR Information Systems and Appointments Management

• Responsible for managing employee appointments and records, and the interaction between multiple types of appointments to result in appropriate pay and employee status information.

• Enters routine and non-routine data, pulls routine and non-routine reports, developing new reports as needed.

• Ensures accuracy of input data, resolves any discrepancies, considers long-term data retention and data integrity.

• Participate in appropriate systems testing and provides feedback.

Job Classification and Analysis

• Oversees job classification and analysis processes for designated groups.

• Assists with the development of internal-to-unit classification strategies.

• Provides expertise on job analysis and evaluation.

• Identify out-of-scope duties and recommend title changes based on overall responsibilities, as appropriate.

HR Compliance and Policy

• Ensures adherence to HR policies and legal requirements through tracking, training, and internal reviews.

• May develop and implement internal compliance strategies.

• Provides expertise on HR policies and legal requirements.

Payroll, Time Reporting, and Leave Management

• Process all payroll and timesheets.

• Process all required pay adjustments.

• Acts as a resource for other HR professionals on applicable processes and policies.

• Assist with the development of and implementing of related guidelines.

• Responsible for overall unit management of FMLA, PLFA, or other managed leave categories.

• Counsel and resolve complex or sensitive issues related to leave.

• Informs and advises employees on complex regulations/policies relating to leave usage and time reporting.

Recruitment and Talent Acquisition

• Responsible for independently coordinating search, hiring, and onboarding processes for roles at all levels in all employment categories applicable to the unit, including recruitment efforts.

• Communicate with applicants and new hires, facilitating interview, hiring, and onboarding processes.

• Communicate and implement search procedures aligned with best practices and compliance needs, advising search committees and hiring managers.

• Contribute to overall hiring plans, providing guidance on search strategies aligned with talent needs (e.g., multi-level searches, search timing).

• Oversee advertising and branding efforts/improvements.

Required Qualifications

1. Bachelor’s degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.

2. Three (3) years (36 months) of work experience performing professional-level human resources duties.

3. Demonstrated experience working with employee management systems and /or other HR reporting tools and experience researching and interpreting HR policy.

Preferred Qualifications

• Minimum of three (3) years of progressive work experience that demonstrates strong ability to research, interpret and make recommendations based on HR policy.
• Visa experience.
• Experience working in a union environment and interpreting contract language.
• Experience with common computer applications and demonstrated ability to learn new programs.
• Experience providing human resources in a University setting.
• Experience in documentation, training, search and hire practices, work authorizations, and/or appointments processing.
• Project management training and/or experience working on HR information systems projects.
• Familiarity with human resources management principles, theories, and concepts.
• I-9 Tracker, ANA, PARIS, and Webi, or the ability to swiftly learn and adapt to multiple technology application platforms.
  Knowledge of ISTART visa application processing for international faculty and scholars, BANNER, HRFE, Cornerstone, JDxpert.

Successful candidates will have:

• Results-oriented with strong organizational and time management skills.
• Ability to work independently and manage multiple projects.
• Ability to easily shift between projects and tasks.
• Ability to maintain a high level of discretion and confidentiality.
• Ability to communicate effectively with others; meticulous attention to detail; Strong problem-solving skills.
• Ability to work well within a team.
• Commitment to creating an inclusive environment.
• Ability to build and maintain positive working relationships with a diverse range of stakeholders.
• Ability to discern the level of inquiry, priority or issue for escalation, or to seek guidance for clarification or assistance.
• Working knowledge of University of Illinois business and human resources policies and procedures

Appointment Information

This is a 100% full-time Civil Service 5020 - Human Resource Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline. The budgeted salary range for the position is $63,000 - $75,000. We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements. This position is eligible for a hybrid work schedule (remote work and in-person work in Champaign-Urbana each week) after an initial on-site training period, per the University of Illinois workplace flexibility guidelines https://cam.illinois.edu/policies/hr-87-2/. Sponsorship for work authorization is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on August 4, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting and upload your cover letter, resume (months and years of employment must be included), official transcripts for all degrees obtained, and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact lascollegehiring@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.

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The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

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Requisition ID: 1031789
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu