Director of Finance

University of Illinois Alumni Association (UIAA)

ABOUT UIAA

The mission of the University of Illinois Alumni Association (hereinafter, “UIAA”) is to enhance and advance the relationship between the University of Illinois Urbana-Champaign (hereinafter, the “University”) and all its alumni; to inspire lifelong loyalty and pride among alumni and friends by strengthening their relationship with the University; and to educate the public about the value of the University and its alumni. The objectives of this Association are educational and charitable. The Association functions as an advocate for the alumni and the University by informing interested parties of current issues, events, and accomplishments of alumni and the University. In fulfilling its mission, the Association may provide a variety of services to the University and its alumni.

ABOUT OUR ORGANIZATION STRUCTURE

The UIAA President reports directly to the Board of Directors (hereinafter, “board”) of the 501©(3) corporation, in addition to maintaining an ongoing dialogue with the Illinois Chancellor. All other staff report directly or indirectly to the President.

ABOUT THIS ROLE

The Director of Finance serves as a member of the UIAA Finance team, and is responsible for managing and executing numerous aspects of the accounting operations. The Director of Finance completes projects assigned by the Vice President and Chief Financial Officer, as well as set up accounts and create new accounting processes for new projects in accordance with accounting and UIAA General Policies & Guidelines. Work is performed in a hybrid work environment, with occasional light lifting. This is a hybrid-eligible role.

MAJOR DUTIES & RESPONSIBILITIES

• Prepares timely and accurate reporting of financial information including monthly closing procedures.
• Recommends and implements actions to ensure the adequacy and accuracy of accounting practices, handling of funds, internal controls and reporting to government agencies.
• Performs reconciliations: Bank operating accounts, bank payroll account, payroll benefit accounts, General Accounts Receivable billing, employee receivable, corporate credit card reconciliation, Cvent registration system and Stripe, cash log, P-Card and cash boxes.
• Administers the supporting schedules for accrual accounts, preparing journal entries and the closing process.
• Administers the accounts payable function, including receiving, processing, and paying invoices, maintaining records, and reconciling accounts.
• Administers the general ledger, payables, receivables, and payroll accounting.
• Completes property accounting, which consists of University and Association equipment inventory for all office locations, including the biennial property inventory.
• Contracts: Review, route for proper signature, track, process, and join UIAA contracts with vendor invoice for payment.
• Administer and process the yearly Illinois Unclaimed Property Reporting. This includes identify, research, and contact those vendors with unclaimed property available.
• Set up new accounts and efficient accounting processes for new projects.
• Assist with financial and compliance audits by external and internal auditors.
• Assists in the preparation of external reports and surveys for use by governmental agencies, other associations, and industry trade organizations.
• Assists with the preparation of and filing of the Association’s tax and information returns.
• Prepares the annual Illinois State Sales and Use Tax reporting and compliance.
• Responsible for monthly credit card PCI compliance.
• Assists in the construction of the annual budget and other activity reports to staff.
• Assists and advises the Vice President and Chief Financial Officer on the financial, budget, accounting and tax implications of changes in business operations under consideration by the Association.
• Analyzes expenditures and utilization of resources as directed by the Vice President and Chief Financial Officer as part of an ongoing evaluation of the efficiency and effectiveness of the Association’s operations.
• Assists the Vice President and Chief Financial Officer with financial modeling and the development of financial projections as directed.
• Directs staff, student groups and alumni constituent groups through accounting policies and procedures.
• Payroll: serve as the backup for ADP payroll, including cross-training with the HR and Finance Coordinator, and full knowledge of the processes associated with the payroll process and related benefits administration.
• Customer Service: Provide first level of customer service for accounting and finance unit. Research and respond to questions from internal and external sources- or route appropriately.
• Supervise eligible staff with assigned accounting duties, if applicable.
• Performs special projects as assigned by the Vice President and Chief Financial Officer.
• Other duties and projects as assigned.

TYPICAL DELIVERABLES EXPECTED

• Monthly reconciliations of bank accounts and other accounts including Cvent (event management software), GAR (General Accounts Receivable), corporate credit cards, and payroll benefit accounts
• Accounts payable
• Accounts receivable backup
• Journal entries
• Financial statement reports
• Staff and constituent accounting reports
• Requested materials by external and internal auditors
• Required University, Federal and State reports
• HR and Finance Coordinator backup
• Contract processing and tracking
• Customer Service

JOB QUALIFICATIONS REQUIRED

• Minimum 5+ years accounting and/or financial experience with responsibility for financial reporting.
• A proficient and current knowledge of financial reporting, internal controls, financial information systems, fund accounting, FASB/GASB and GAAP is essential.
• Experience with Sage MIP fund accounting software is preferred.
• Experience with Cvent registration software is preferred.

CORE COMPETENCIES EXPECTED

• Analytical Thinking: Approaching a problem by using a logical, systematic, sequential approach.
• Independent Decision-Making: Reflects the ability to exercise good judgement and discretion. Ability to multi-task and prioritize work assignments to produce accurate, detail-oriented work while meeting stringent deadlines.
• Attention to Communication: Ensures that information is passed to others who should be kept informed.
• Diagnostic Information Gathering: Identifying the information needed to clarify a situation, seeking the information from appropriate sources, and using skillful questioning to draw out the information when others are reluctant to disclose it.
• Technical Expertise: Depth of knowledge and skill in technical areas.
• Results Orientation: Focusing on the desired end result of one’s own or one’s unit’s work: setting challenging goals, focusing on efforts on the goals, and meeting or exceeding them.
• Thoroughness: Ensuring that one’s own and other’s work and information are complete and accurate; careful preparation for meetings and presentations; following up with others to ensure that agreements and commitments have been fulfilled.
• Establishing Focus: Ability to develop and communicate goals in support of business’ mission.
• Managing Performance: Taking responsibility for one’s own or one’s employees’ performance, by setting clear goals and expectations, tracking progress against the goals, ensuring feedback and addressing performance problems and issues promptly.

EDUCATION AND/OR CERTIFICATION REQUIREMENTS

• Bachelor’s degree required; specifically, accounting, finance, business administration, business systems or equivalent. Master’s degree in Business Administration or a related field is preferred.

Appointment Information

This is a 100% full-time Academic Professional position, appointed on a 12-month basis. The expected start date is as soon as possible after 8/16/2025. Salary range is $80,000 to $85,000

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on August 14, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact Becky Pope racarlsn@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: req14655
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu