This position supports strategic and operational project management efforts within the Teaching & Learning (T&L) unit at Gies. This role is critical in helping Gies T&L deliver high-quality, scalable, and accessible online programs that meet the evolving needs of learners and faculty. By applying strong project management practices, the APM ensures that our innovations in teaching and learning are delivered on time, on strategy, and with excellence. Using best practices in project management, the APM facilitates planning, monitors progress, communicates with stakeholders, and supports the successful completion of project deliverables. Contributes to cross-functional initiatives aimed at enhancing organizational processes and operations. Collaborates closely with the Associate Director of Project Management and T&L stakeholders to prioritize competing needs, allocate resources, and provide logistical support across subunits.

Duties & Responsibilities

Project Infrastructure & Processes

Develop and maintain documentation and systems to support project management needs.
Design and refine processes to ensure consistency, efficiency, and scalability.
Support project tracking through tools like Asana, enhancing visibility and accountability.

Project Execution & Oversight

Provide leadership over select strategic projects.
Provide logistical and organizational support across strategic and operational projects.
Lead planning efforts, including milestone definition, scheduling, and task management.
Monitor scope, timelines, and quality, ensuring alignment with project objectives.
Facilitate team collaboration through effective meeting planning and coordination.

Stakeholder Communication

Gather and monitor project updates and status reports from project teams.
Communicate project progress to stakeholders and escalate risks or issues as needed.

Post-Project Activities

Ensure proper project closure and documentation of key metadata and lessons learned.
Evaluate completed projects to inform continuous improvement of T&L processes.

Strategic Operations Support

Support T&L-wide planning and prioritization to optimize resource allocation.
Contribute to the execution of unit-wide strategic initiatives focused on operational excellence.
Participate in internal planning, process improvement, and committee work as needed.
Promote a collaborative and inclusive work environment.

Additional Duties

Represent T&L in college, campus, and external settings.
Participate in relevant committees and professional development.
Perform other duties as assigned.

Minimum Qualifications

Bachelor's degree in business administration, management, or a field related to the position.
Two (2) years of professional business, financial, and/or managerial work experience in an education setting.
Demonstrated experience in project management.

Preferred Qualifications

Education: Degree in management, business administration, or a related field

Knowledge, Skills and Abilities

Experience & Skills • Experience managing multi-faceted projects involving cross-functional teams • Proficiency in project management tools, especially Asana • CAPM or PMP certification • Strong organizational, communication, and facilitation skills • Demonstrated ability to analyze problems, evaluate solutions, and implement improvements • Experience supporting strategic planning, resource management, and operations • Familiarity with higher education environments, particularly online programs and faculty collaboration • Ability to work independently, prioritize tasks, and maintain attention to detail

Technical Proficiencies • Synchronous communication tools (e.g., Zoom, Microsoft Teams) • Collaboration platforms (e.g., Box, Google Drive, Microsoft Teams)

Appointment Information

This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after search close date. Salary is competitive and commensurate with qualifications and experience while also considering internal equity. The budgeted salary for this position is $66,000 to $70,000. Sponsorship for work authorization is not available for this position.

Remote and hybrid work options may be available for this position; however, must be available to be onsite at the University of Illinois Urbana-Champaign campus at least twice a year for prescribed events.

For more information about Gies Business, visit https://inside.giesbusiness.illinois.edu/work-at-gies

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on July 17, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact lsrice@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

For full consideration, please submit a cover letter and resume with your application.

The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1030940
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu

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