Office Support Specialist - Gies College of Business

Accountancy

Job Summary

Journal Manager of The International Journal of Accounting (TIJA)

• Oversee the journal review process by communicating directly with the editor-in-chief, senior editors, editors, editorial review board members, authors, and publisher, by independently composing correspondence.
• Implement changes to improve journal citations by corresponding with authors, reviewers, and editors.
• Customize correspondence templates for journal submission, review, and publication process.
• Collaborate with publisher and guest editors on special issue calls for papers, submission, review, and publication process.
• Collect and analyze data from reports obtained from the publisher’s Editorial Manager system reports to understand editorial review board member performance statistics and submission statistics.
• Research reviewers’ and editors’ experience to gather information for enhancing classification search features in the Editorial Manager system and in-house reviewer trace spreadsheet to increase efficient use of editorial review board members’ areas of expertise.
• Aid editors in designing and implementing changes to increase journal impact factor to attract higher- quality research articles and grow readership.
• Track and communicate journal activities in a daily report for the managing editor.
• Assign manuscripts to English editors and coordinate authors’ review and completion of English edits while meeting the publisher’s production deadlines for quarterly publications.
• Review authors’ final drafts to ensure manuscripts follow the TIJA style guidelines before sending to the publisher for typesetting. Review final proofs from the publisher to ensure style guidelines have been maintained prior to final publication.
• Compile and distribute quarterly reports to the TIJA editorial board and all parties interested in TIJA.
• Organize zoom meetings with an international advisory council, along with the chair of the advisory council or managing editor, to ensure continued improvement in quality of the journal publications, submissions, and review process.
• Manage submission assignments to editors-in-chief, collect feedback on editorial review board members, ensure that editorial review board members are evaluated annually, and follow through with any requested updates to editorial review board membership.
• Manage organization of manuscript database for generating data requested by advisory council.

Faculty Events and Initiatives

• Collaborate with the symposium director to coordinate the annual TIJA Symposium, by creating a call for papers, overseeing the review process of accepted manuscripts, communicating event logistics with the international co-host, collecting participant registration information, and creating a program.
• Coordinate the TIJA reception at the annual European Accounting Association congress.
• Coordinate logistics and meeting minutes for the TIJA advisory council.

General Administration

• Initiate related duties for the efficient operation of the Department of Accountancy.
• Encourage a professional looking environment.
• Utilize in-depth knowledge to provide front-line information to students, faculty and staff by screening phone calls and walk-in visitors to the Department of Accountancy.
• Utilize in-depth knowledge to manage routine inquiries, requests, or problems by providing factual information regarding departmental procedures that pertain to various activities and events.
• Design documents with responsibility for determining format and correcting errors in sentence and paragraph structure, spelling, punctuation, and grammar.
• Create, update, review, and retrieve files and records with responsibility for maintaining adequate, accurate, and accessible information, which may include confidential materials.

Budgetary

• Serve in a back-up role to make approved purchases with p-card and t-card in compliance with all rules, regulations, policies, and procedures set by the campus and department.
• Report expenses for p-card and t-card purchases in the designated application.

Other duties as assigned

Additional Physical Demands

Minimum Qualifications

1. High school diploma or equivalent.
2. Any one or combination totaling two (2) years (24 months) from the categories below:
A. College coursework in any curriculum, as measured by the following conversion table or its proportional equivalent:
30 semester hours equals one (1) year (12 months)
Associate’s Degree (60 semester hours) equals eighteen months (18 months)
90 semester hours equals two (2) years (24 months)
Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)
B. Work experience performing office/clerical activities, including the use of computer systems.
3. One (1) year (12 months) of work experience comparable to the second level of this series.

Knowledge, Skills and Abilities

• Proficient with Microsoft Word, Excel, and Outlook
  
• Proficient with university applications: Box, iBuy, iStore, Chrome River, CIM, UPS Campus Ship, Slate, Banner, UAcheive, my.business.illinois.edu, EMS reservation system, Asana, and PEAR
• Ability to perform well under pressure and time constraints
• Ability to maintain productivity and efficiency with a high level of interruption
• Effective verbal and written communication skills with strong attention to accuracy and detail
• Excellent organizational and clerical skills
• Knowledgeable of the University of Illinois, campus, college, and Department of Accountancy procedures and policies
• Ability to multi-task, prioritize, work independently, and take initiative
• Solid analytical and investigative skills
• Ability to use discretion in handling confidential information
• Ability to interact with students, faculty, and staff within the Department of Accountancy as well as with campus and college staff and administrators.
• Strong interpersonal skills and the ability to work with a diverse group of people are required.

Appointment Information

This is a 100% full-time Civil Service 3243 - Office Support Specialist position, appointed on a 12-month basis. The expected start date is as soon as possible after the search close date. This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The wage for this position is $41,207.40 annually.

Sponsorship for work authorization is not available for this position.

Hybrid work options may be available for this position; however, must be available to be onsite at the University of Illinois campus based on operational needs.

For more information about Gies Business, visit https://inside.giesbusiness.illinois.edu/work-at-gies

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on June 30, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact lsrice@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

Please provide a cover letter and resume.

The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1031236
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu