UNIVERSITY OF ILLINOIS URBANA-CHAMPAIGN

School of Information Sciences

Academic Advisor and Coordinator

The School of Information Sciences at the University of Illinois invites applications from qualified individuals for a 100% full-time Academic Advisor in the Student Affairs department.

The iSchool at Illinois makes a meaningful difference in the lives of individuals through teaching, research, and public engagement. Our mission is to lead the way in understanding the use of information in science, culture, society, commerce, and the diverse activities of our daily lives. We engage in inclusive community partnerships, working beyond geographic boundaries to benefit the social good. We believe in the power of information to change the world. For more information about iSchool, visit https://ischool.illinois.edu/.

JOB SUMMARY

Provide academic advising and coordination of student services to holistically support the personal, educational, and professional development of undergraduate students in iSchool undergraduate degree programs.

SPECIFIC DUTIES AND RESPONSIBILITIES

Academic Advising (60%)

· Provide timely and accurate academic advising and support to a diverse group of undergraduate students pursing the BS/IS and BS/IS+DS curriculums or courses.

· Advise students holistically to support their personal, educational, and professional development, providing support on topics such as course selection, policies and procedures, academic progress, intercollegiate (ICT) transfer, dual-degree, course overloads and underloads, late course drops, dual degree registration, career preparation, and other processes related to academic advising.

· Make good judgments based on individual circumstances while maintaining equity, objectivity, and consistency, working within the framework of policy guidelines, referring to senior personnel or other relevant offices on campus when necessary.

· Make referrals to appropriate campus and academic support and resources, extracurricular activities, workshops and trainings, and other services within and outside the iSchool based on the unique interests and needs of each student.

· Maintain schedule of academic advising appointments and express advising hours in coordination with the office, adapting during high-peak times to meet the high student demand.

· Develop and support initiatives and resources for undergraduate students focused on student success and retention, such as tutoring and academic support, probation monitoring, engagement, workshops, personal and professional skill development, and others enriching the student experience and supporting curricular and cocurricular progression.

· Monitor student records and reports to track student academic progress for enrollment, retention, and graduation purposes.

Student Engagement, Support, and Outreach (20%)

· Assist with the coordination and implementation of New Student Registration (NSR), which includes advising and assisting incoming first-year and transfer students with course selection and registration for their first semester of classes during the summer.

· Coordinate and support programming and services for undergraduates, such as honors, research, student groups, student ambassadors, and other activities that enrich the student experience and support curricular and cocurricular progression.

· Participate and support student recruitment and admissions efforts, specifically on-campus for current students interested in intercollegiate transfer (ICT).

· Assist with the iSchool First Year Experience efforts, including the new student welcome events and teaching of the iSchool Experience course (IS 100) Provide assistance at iSchool events supporting all programs.

Administration (20%)

· Work as part of the student affairs team to make decisions based on policies, procedures, and individual student circumstances.

· Collaborate with the undergraduate enrollment team on evaluating student credentials to determine eligibility for admission to the BS/IS program.

· Assist with reporting and monitoring of student academic progress for enrollment, retention, and graduation purposes.

· Review, monitor, and maintain accurate student records based on academic performance and student progress towards degree requirements and assist with degree certification.

· Assess and process student forms, including overloads/underloads, minor declaration/modification, intrecurricular transfers (ICTs), dual-degree, grade replacement, student registration changes, honors credit learning agreement processing, re-entry, transfer and study abroad courses, and course substitutions.

Participate in staff, committee, and other meetings as assigned.

ADDITIONAL PHYSICAL DEMANDS

Minimum Qualifications

· Bachelor's degree.

· Minimum of 2 years of experience in higher education working with students within the areas of academic advising, student records, admissions, and/or career services.

• · Demonstrated successful experience working in, and contributing to, a collaborative work environment.

Preferred Qualifications

· Master’s degree.

· Degree in higher education, student development, or a related field.

· Experience with student records, including Ugradrecs (or advising records system), Banner Student Information System, UI Integrate System, as well as the Degree Audit Reporting System (U.Achieve).

Knowledge, Skills and Abilities

• Strong verbal and written communication skills are required, as well as analytical and organizational skills.

• Knowledge of the University of Illinois student policies and procedures preferred.

APPOINTMENT INFORMATION

This is a 100% full-time Academic Professional Academic Advisor and Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after the search close date. The budgeted salary range for the position is $58,000 to $63,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

Out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver’s License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Work authorization is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

APPLICATION PROCEDURES & DEADLINE INFORMATION

Applications must be received by 6:00 pm (Central Time) on June 6th, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting, and upload your cover letter, resume (months and years of employment must be included), and names and contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. Interviews and hires may occur before the close date; however, all applications received by the close date will receive full consideration.

For further information regarding this specific position, please email ischool-hr@illinois.edu. For questions regarding the application system, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.