Facility Operations Specialist - Carl R. Woese Institute for Genomic Biology

Carl R. Woese Institute for Genomic Biology

Job Summary

Duties & Responsibilities

• Collaborates with Special Events Coordinator to ensure events are set-up and supported appropriately. Performs all necessary work involved in the conversion of facilities and setups for events, banquets, symposia, conventions, seminars and dinners including, but not limited to:
  ◦ Placement of tables, chairs, curtains, poster boards, podiums, A/V equipment.
  ◦ Removing existing furnishings when necessary and replacing them in a timely manner following the event.
  ◦ Assists in setting up and operating media communications (in coordination with Computer Networking Resource Group).
  ◦ Coordinates use and set-up of IGB and University resources for IGB events with input from Special Event Coordinator.
  ◦ Coordinates set-up, A/V and tear down coverage for events when the Special Event Coordinator or Audio/Visual Specialist is absent.
• Visually inspects laboratories and assigned areas daily. ◦ Cleans glass windows and doors in laboratories; ◦ Empties trash cans in laboratories and support rooms; ◦ Dust tops of cubicles and walls at lab entrances; ◦ Visually inspects glass-wash rooms daily. ▪ Promptly reports in writing any suspected equipment malfunctions (ex. water leaking on the floor) or safety concerns to the Director of Operations and Facilities. ◦ Inspect eyewash stations located in laboratories and support rooms and fill out monthly inspection record tag. ◦ Wet mops specific rooms in the Core Facilities following the schedule provided by the Director of Operations and Facilities. ◦ Wet mops glass-wash rooms on weekly basis. ◦ Wet mops laboratory floors on monthly basis. ◦ Other areas as scheduled by Assistant Director of Operations.
• Transports IGB equipment and/or visitors to and from locations such as airports, hotels, and other Campus locations (including Campus Surplus and off-site storage facilities) for the facilitation of operational needs, scrap/surplus, inventory, storage, and special events. Organizes storage of assets/equipment in designated storage areas.
• Provide operational support in Café and Receiving as requested.
• Maintain first aid kits throughout the building. Orders and stocks supplies. Restocks first aid kits on monthly basis and maintains a checklist including the date when kits were last checked. Inspect fire extinguishers on a monthly basis and fill out monthly inspection record tags.
• Reviews Outlook Events calendar daily for upcoming events. Assists in planning and coordinating the use of IGB rented parking spaces.
• Reviews email system multiple times daily and respond to messages in a professional and timely manner. Responds to and completes tasks using the IGB ticketing system where indicated.
• Reports as requested on the operation and use of the conference center.
• Prepares requisitions or uses University-issued P-Card to purchase supplies, keeps receipts of goods and materials, and assists with maintenance of inventory of university property. Prepares recommendations for improvements of facilities necessary to maintain efficient operation and reports recommendations to the Director of Operations and Facilities.
• Removes cardboard boxes from various locations in the building and delivers them to the recycling container at the dock.
• Coordinates daily with daytime BSW regarding tasks that may require assistance from both. Performs other duties as assigned.

Additional Physical Demands

Minimum Qualifications

1. High School Diploma or equivalent.

2. Any one or combination totaling two (2) years (24 months) from the categories below:

A. college course work in facility management, operations management, or a closely related field, as measured by the following conversion table or its proportional equivalent:

• 60 semester hours or an Associate’s Degree equals one (1) year (12 months)

B. training from a vocational, technical, or an armed forces program which includes building operations such as coordination of building maintenance, construction management, hospitality, or closely related experience.

C. work experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience.

Preferred Qualifications

Experience working with facilities including wet laboratories, rooms, laboratories with special fire protection and/or air filtration systems, nuclear magnetic resonance imaging rooms, laser facilities, and/or other specialized research laboratories.

Knowledge, Skills and Abilities

• Ability to comprehend and follow complex technical guidance.
• Proficiency in basic upkeep and sanitation practices, and the ability to learn specialized techniques.
• Skilled in using custodial equipment and machinery.
• Familiarity with lab safety protocols.
• Digital literacy, including general office software and electronic mail.
• Must be able to communicate effectively with others.
• Provide exceptional customer service and cultivate a respectful workplace culture.
• Must be adaptable to changing priorities.

Appointment Information

This is a 100% full-time Civil Service 2379 - Facility Operations Specialist position, appointed on a 12-month basis. The expected start date is as soon as possible after closing. The salary range for this position is $55,000-$60,000.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on June 2, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, Jana Lenz at janalenz@illinois.edu.. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1030853
Job Category: Service and Food Operations
Apply at: https://jobs.illinois.edu