Senior Human Resources Generalist

College of Liberal Arts & Sciences

University of Illinois Urbana-Champaign

The College of Liberal Arts & Sciences is searching for a Senior Human Resources Generalist to perform a variety of HR related duties in support of faculty and administration for the School of Chemical Sciences. LAS is home to 15,000 students; 1,300 faculty and staff; and over 186,000 alumni. The college is home to more than 65 units and 70 plus majors. LAS is a diverse and dynamic place made up of incredible people doing impactful work every day at the heart of the university.

Duties & Responsibilities

Coordinate the visa process:
• Advise, coordinate, and process all visas for international faculty and academic visitors.
• Possess advanced knowledge of work authorization limitations and remain current with USCIS legislation updates.
• Serve as point of contact to the university’s International Student and Scholar Services Office, the visa applicant, and external counsel, as applicable by coordinating the petition, legal posting requirements, and payment for the application.
• Communicate with high-level University System Offices to review departmental requests for employees to work outside of Illinois.
• Deliver visa documents to recipients and process I-9/I-9 reverifications, and answering questions or directing recipients to the appropriate office.

Hiring:
• Provide insight and recommendations on non-standard requests for unique hires/situations.
• Engage with supervisors on hiring needs; actively support units and supervisors in the development and monitoring of job descriptions; collaborate with Talent Acquisition Specialists; may assist with HR search processes.
• Coordinate and process Extra Help, Academic Hourly, Retiree Rehire, and Affiliate hires.
• Consult campus resources and collective bargaining agreements on appropriate offer letter templates and salary minimums and ranges.

Assist with the development, implementation, and analysis of HR programs:
• Resolve complex employee requests, providing coaching and support.
• Assist supervisors with monitoring and ensuring compliance.
• Assist with development, implementation and analysis of HR programs.
• Coordinate HR activities related to minors and unit summer camps; ensure compliance with applicable policies, procedures and laws.
• Mentor and train HR colleagues as needed.

Support the full cycle of complex human resources activities:
Appointments and Payroll
• Review, evaluate, and process employee-related transactions for graduate student, visiting scholar, and hourly (academic grad and extra help) appointments; monitor applicable payroll and processing
dates; process adjustments.
• Oversee the bi-weekly payroll process for multiple units within a portfolio.
• Provide guidance/recommendations on various appointment requests.
• Point of contact for new employee onboarding and exit processes; participate in the ongoing review of processes.

Required Qualifications

Bachelor’s degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position. Two (2) years (24 months) of work experience performing professional-level human resources duties. Demonstrated experience working with employee management systems and /or other HR reporting tools. Experience researching and interpreting HR policy.

Preferred Qualifications

Minimum of three years of progressive work experience that demonstrates strong ability to research, interpret and make recommendations based on HR policy. Visa experience. Experience working in a union environment and interpreting contract language. Experience with common computer applications and demonstrated ability to learn new programs. Experience providing human resources in a University setting. Experience in documentation, training, search and hire practices, work authorizations, and/or appointments processing. Project management training and/or experience working on HR information systems projects.

Successful candidates will have:

• Proven track record of customer service to diverse clients.
• Results oriented with strong organizational and time management skills.
• Ability to work independently and manage multiple projects.
• Ability to easily shift between projects and tasks.
• Ability to maintain a high level of discretion and confidentiality.
• Ability to communicate effectively with others; meticulous attention to detail; Strong problem-solving skills. Abilty to work well within a team.
• Commitment to creating an inclusive environment.
• Ability to build and maintain positive working relationships with a diverse range of stakeholders.
• Ability to discern the level of inquiry, priority or issue for escalation, or to seek guidance for clarification or assistance.
• Knowledge of University and Campus policies related to Human Resources including but not limited to those listed in the Campus Administrative Manual, Provost’s Communications, and Policies and Rules.
• Knowledge of ISTART visa application processing for international faculty and scholars, BANNER, HRFE, Cornerstone, JDxpert, I-9 Tracker, ANA, PARIS, and Webi, or the ability to swiftly learn and adapt to multiple technology application platforms
• Working knowledge of University of Illinois business and human resources policies and procedures.
• Familiarity with human resources management principles, theories, and concepts.

Appointment Information

This is a 100% full-time Civil Service 5020 - Human Resource Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline. The budgeted salary range for the position is $63,000 to $75,000. We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements. Sponsorship is not available for this position. This position is eligible for a hybrid work schedule (remote work and in-person work in Champaign-Urbana each week) after an initial on-site training period.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on May 14, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting, and upload your cover letter, resume (months and years of employment must be included), official transcripts for all degrees obtained, and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact lascollegehiring@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1030482
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu