Fleet Coordinator

Division of Public Safety

The Division of Public Safety is now accepting applications for a Fleet Coordinator to manage the day-to-day operations and coordination of fleet activities for the Division of Public Safety.

Duties & Responsibilities:

• Research, purchase, and install specialized equipment such as sirens, lights, cages, camera systems, etc.
• Develop maintenance and inspection schedules and procedures for each vehicle type.
• Maintain and update a fleet database.
• Schedule service and maintenance appointments.
• Consult with vendors and campus officials concerning the purchase of automotive vehicles, materials, supplies, tools, and equipment. Obtain cost estimates for specialized repairs or modifications of university vehicles.
• Assist with planning, coordinating, and administering the department’s vehicle and specialized equipment replacement program. Maintain associated vehicle and service records. Review lifecycle analysis for vehicle replacement recommendations.
• Prepare budget and analyze purchase and repair costs to control expenditures.
• Collect automotive vehicle data and compiles reports needed for long-range planning of the transportation program.
• Meet regularly with management and/or special units to keep them apprised of the status of the fleet and make changes as dictated by operational need. Analyze equipment usage and make recommendations based on identified needs.
• Coordinate with other university departments such as Claims Management, and Facilities and Services as needed. Make arrangements for leasing vehicles from outside agencies to meet special transportation needs.
• Ensure compliance with fleet maintenance policies and procedures. Audit current maintenance practices and investigate alternative solutions as needed.
• Assists with the determination of personnel needs; allocate and distribute vehicles to assigned staff.
• Assist with the enforcement of employee and user compliance safety rules, regulations, and measures to protect the safety of employees.
• Train new unit members in the processes and tasks of the fleet unit.
• Act as a Campus Security Authority (CSA) as defined by the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, to include annual training and the timely reporting of allegations of Clery Act crimes.
• Other duties as assigned.

Minimum Qualifications:

• Three (3) years (36 months) of work experience involving the dispatch of vehicles, maintenance of a fleet of vehicles, scheduling of charter trips, or other activities directly related to the operation of an automotive fleet, one (1) year (12 months) of which included supervisory duties in the transportation industry.
• Valid State of Illinois driver’s license for the class of the license depending on the type of vehicle(s) to be operated.

Preferred Qualifications:

• Experience with maintaining and/or utilizing emergency responder vehicles.
• ASE Automotive Technician certification.

Knowledge, Skills and Abilities:

• Ability to analyze data and prepare detailed reports.
• Ability to effectively manage time and prioritize tasks.
• Ability to build positive relationships with people from diverse groups.
• Demonstrate cultural sensitivity through tact and courtesy when dealing with individuals from various social, cultural, racial, and economic backgrounds.
• Ability to work cooperatively as part of a team
• Ability to comprehend and interpret detailed, complex written material.
• Ability to demonstrate effective interpersonal skills.
• Strong written and verbal communication skills.
• Ability to safely drive various types of vehicles including but not limited to cars, trucks, SUV’s, and ATV’s.

Appointment Information:

This is a 100% full-time Civil Service 4662 - Transportation Assistant Manager position, appointed on a 12-month basis. The expected start date is as soon as possible after the close of the search. The budgeted salary range for this position is $60,000.00 - $75,000.00. Salary is commensurate with qualifications and experience.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on February 17, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Application materials should include a cover letter, a current resume, and at least three references, including contact information. Work authorization sponsorship is not available for this position.

Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Jen Cochrane at walburnc@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1029054
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu