HR Coordinator

Illinois Human Resources

Job Summary

Duties & Responsibilities

Coordinate Human Resource Activities

• Coordinate and manage the search and hire processes for all IHR vacancies, in all employee classifications.
• Provide direction to hiring officials and search committees for all search related forms and documents, including but not limited to: hiring requests, position creation and development (position notices, job descriptions), pre-search approval, employee requisitions, search committee orientation, diversity advocate, active recruiting, job postings/advertising, monitoring applications, and offer letters.
• Process HR transactions in accordance with university policy and procedures (new hires, ANAs, separations, employment of relatives, and rehire retiree processing).
• Assist the Executive Director in development of reports and communications.
• Serve on committees or as backup for the Executive Director as requested.

Customer Relations

• Serve as primary human resource contact for IHR employees and leadership.
• Provide proactive customer service toward the goal of problem solving on a wide variety of human resource issues.
• Facilitate cooperative and constructive relationships and communication with IHR.
• Recommend and assist with the development and distribution of HR-related processes, procedures, and templates to continually improve efficiencies within the unit.

Onboarding/Exiting Employees

• Serve as the initial point of contact for new IHR employee hires.
• Oversee and participate in employee onboarding and new employee welcome (first day on the job).
• Serve as the subject expert/resource on all processes involved with the on-boarding and exiting process.

Training & Special Projects

• Create and maintain standard operating procedures for IHR.
• Prepare and lead communications and trainings as needed for IHR. • Participate in unit and/or campus wide committees and special topics as requested.

Compliance Management

• Serve as IHR point of contact responsible for tracking and monitoring compliance for mandated trainings such as Ethics, Title IX, RNUA, Conflict of Interest, FMLA, ANCRA. Monitor and track compliance for the completion of annual performance evaluations. Track and maintain current, signed, job descriptions for each IHR employee – dated within three years of annual review date.

Other Duties as Assigned

Minimum Qualifications

• Bachelor’s degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position
• Three (3) years (36 months) of work experience performing professional-level human resources duties.

Preferred Qualifications

• Prior experience in the use of University of Illinois administrative systems such as Banner, HRFE, applicant tracking, Tracker I-9, Data Warehouse, Business Objects, and Microsoft applications.

Knowledge, Skills and Abilities

• Working knowledge of business and human resources policies and procedures.
• Extensive knowledge of principles and procedures used in human resources.
• Knowledge of federal and state laws, rules, and/or regulations affecting public human resources administration; ability to develop a broad knowledge of those of the employing institution.
• Skill in reviewing and formulating/revising human resources policies and procedures.
• Ability to tactfully handle situations relating to performance/discipline with utmost discretion and professionalism.
• Must be able to clearly demonstrate traits that include concern and/or respect for individuals, integrity, credibility, good judgment, dependability, accountability, and the ability to make good decisions.
• Ability to exercise control over the implementation of the policies and procedures.
• Proficiency in working with operations managers, staff, and the public.

Appointment Information

This is a 100% full-time Civil Service 5020 - Human Resource Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after February 4, 2025. The previously determined salary range for this position is $65,000-$75,000. Final salary offered will be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, and budget constraints. Hybrid work options are available for this position. This position is not eligible for sponsorship.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on February 4, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact chaheck@illinois.edu or kiener2@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1029066
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu