Office Support Specialist - Facilities

Krannert Center for the Performing Arts

Duties & Responsibilities

• Monitor Building Operations Team setup sheets, track down missing information and double checks inventory such as chairs, tables, etc. to make sure we aren’t overbooked.
• Work with the Events office to create and edit the Attendant work schedule.
• Track Building Operations overtime list and create billings for hours worked.
• Attends Building Operations change of shift meeting daily.
• Attend COPE meeting weekly.
• Issue keys and accept key deposit payments.
• Counts the safe and processes change orders.
• Greets visitors, vendors, and construction crew, and directs people and deliveries to the proper location.
• Other duties as assigned.

Minimum Qualifications

1. High school diploma or equivalent.

2. Any one or combination totaling 2 years (24 months) from the categories below:

A. College coursework in any curriculum, as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals 1 year (12 months).
• Associate’s Degree (60 semester hours) equals 18 months.
• 90 semester hours equals 2 years (24 months).
• Bachelor’s Degree (120 semester hours) equals 3 years (36 months).

B. Work experience performing office/clerical activities, including the use of computer systems.

3. One year (12 months) of work experience comparable to the second level of this series.

Knowledge, Skills and Abilities

• Working knowledge of clerical and office procedures.
• Able to effectively use Excel, Word, and Filemaker.
• Able to operate a calculator quickly and accurately.
• Ability to choose the right mathematical methods or formulas to solve a problem.
• Must be able to handle stress of deadlines
• Must be personable and cooperative with co-workers.
• Ability to follow instructions with minimum amount of supervision.
• Working knowledge of the productions and activities carried out in the organization.

Appointment Information

This is a 100% full-time, overtime eligible, Civil Service 3243 - Office Support Specialist position, appointed on a 12-month basis. The expected start date is as soon as possible after 1/13/2025.

A collective bargaining agreement sets the starting wage for this position at $20.71/hr with the final rate of pay will be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

This position is not available for sponsorship.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on Thursday, January 2. Apply for this position using the Apply Now button at the top or bottom of this posting and submit the following:

• Resume
• Cover Letter
• Contact information for three professional references

In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment.

For further information about this specific position, please contact Samantha Willits-Rosten at swill9@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1028161
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu