Senior Human Resources Generalist

College of Liberal Arts & Sciences

Job Summary

Duties & Responsibilities

Hiring
• Provide insight and recommendations on non-standard requests for unique hires/situations.
• Engage with supervisors on hiring needs; actively support units and supervisors in the development and monitoring of job descriptions; collaborate with Talent Acquisition Specialists on HR search processes.
• Coordinate and process Extra Help, Academic Hourly, Retiree Rehire, and Affiliate hires.
• Facilitate special employment cases such as notice of non-reappointments and retention cases.
• Consult campus resources and collective bargaining agreements on appropriate offer letter templates and salary minimums and ranges.

Support the full cycle of complex human resource activities Appointments and Payroll
• Review, evaluate and process all employee related transactions; monitor applicable payroll and processing dates; process adjustments.
• Oversee the bi-weekly payroll process for multiple units within a portfolio.

Employee Records
• Coordinate leave practices and policies; maintain tracking and reporting systems; ensure accuracy of all records and compliance with mandatory reporting periods.
• Liaise with LAS Work Authorization Specialist on work related visas; monitoring existing records and new hire needs; process requests as needed.
• Track and monitor completion of performance evaluations Maintain compliant employee files.

Provide support on human resource activities, policies, procedures, and regulations
• Participate in the development and continual improvement of unit HR procedures and processes.
• Provide interpretation and guidance to units on applicable collective bargaining agreement language, policies and rules and Provost Communications.
• Provide information on leaves of absence, Family and Medical Leave Act requests and related University benefits; may serve as initial intake of forms and medical related information; may monitor applicable dates and leave usage; liaise with LAS and University HR Offices, advice centers/programs/institute on Labor and Employee related issues.
• Provide guidance on policies related to Ethics, Title IX, ANCRA and Statement of Economic Interests, Report of Non-University activities, ensure compliance with annual trainings and reporting.

Resolve complex employee requests, providing coaching and support
• Assist supervisors with monitoring and ensuring compliance with work-related ADA accommodations and Workers’ Compensation reporting.
• Assist with development, implementation and analysis of HR programs.
◦ Labor & Employee Relations
▪ Provides guidance to supervisors on performance management practices and issues.
▪ Resolves supervisor/employee conflicts requiring intervention or consultation with either party.
▪ May serve as a resource to HR Generalists.
• Point of contact for new employee onboarding and exit processes; participate in the ongoing review of processes.
• Mentor and train HR colleagues as needed.

Other
• Run reports to assist in data collection.
• May delegate work to HR Generalist(s) on team.
• May supervise hourly student or extra help employees.
Other related duties as assigned to further the mission of the unit.

Required Qualifications

Bachelor’s degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.

Two (2) years (24 months) of work experience performing professional-level human resources duties.

Demonstrated experience working with employee management systems and /or other HR reporting tools. Experience researching and interpreting HR policy

Preferred Qualifications

Minimum of three years of progressive work experience that demonstrates strong ability to research, interpret and make recommendations based on HR policy.

Experience working in a union environment and interpreting contract language.

Experience with common computer applications and demonstrated ability to learn new programs.

Experience providing human resources support and coordination at the University of Illinois-Urbana Champaign.

Experience in documentation, training, search and hire practices, work authorizations, and/or appointments processing.

Project management training and/or experience working on HR information systems projects.

Successful candidates will have:

• Customer service skills to diverse clients.
• Ability to communicate effectively with others.
• Ability to build and maintain positive working relationships with a diverse range of stakeholders.
• Awareness of, and sensitivity to, cultural and linguistic differences, commitment to diversity and inclusion.
• Meticulous attention to detail.
• Ability to easily shift between projects and tasks.
• Ability to work independently and manage multiple projects.
• Ability to maintain a high level of discretion and confidentiality.
• Strong problem-solving skills.
• Knowledge of University and Campus policies related to Human Resources including but not limited to those listed in the Campus Administrative Manual, Provost’s Communications, and Policies and Rules.
• Knowledge of BANNER, HRFE, Cornerstone, JDxpert, I-9 Tracker, ANA, PARIS, and Webi.
• Working knowledge of University of Illinois business and human resources policies and procedures.
• Familiarity with human resources management principles, theories, and concepts.

Appointment Information

This is a 100% full-time Civil Service 5020 - Human Resource Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. The budgeted salary range for the position is $63,000 to $68,000. We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements. Sponsorship for work authorization is not available for this position. This position is eligible for a hybrid work schedule (remote work and in-person work in Champaign-Urbana each week) after an initial on-site training period.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on January 6, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting and upload your cover letter, resume (months and years of employment must be included), and names/contact information for three professional references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact lascollegehiring@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1028134
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu