International Data Management Specialist – International Student and Scholar Services (Hybrid)

International Student and Scholar Services

Illinois is a world leader in research, teaching, and public engagement. We serve the state, the nation, and the world by creating knowledge, preparing students for lives of impact, and addressing critical societal needs through the transfer and application of knowledge. Illinois is the place where we embrace difference. We embrace it because we value it. Illinois is especially interested in candidates who can contribute, through their research, teaching, and/or service, to the diversity and excellence of the Illinois community.

The University of Illinois Urbana-Champaign’s Vision 2030 Global Strategy is comprised of five key strategies that will support the university in realizing its vision to be the pre-eminent public research university with a global impact. Illinois International will directly support several activities and initiatives related to the global strategy in the coming years. Learn more about Vision 2030 Global Strategy.

Illinois International at the University of Illinois Urbana-Champaign is committed to promoting diversity, equity, and inclusion. As an international education organization that seeks to foster global learning and engagement, we actively strive to redress systematic injustices within our organization and foster positive contributions to our university and society. We do so by undertaking initiatives that foster belonging, enhance the competencies of our staff, and create greater access to resources and opportunities. Learn more about Illinois International’s initiatives related to diversity, equity, and inclusion.

International Student and Scholar Services at the University of Illinois Urbana-Champaign has an opening for an International Data Management Specialist.

International Student and Scholar Services is committed to providing culturally sensitive services of the highest quality. We strive to create an environment that is conducive to a successful educational, personal, and professional experience. We serve our international population and campus units through advising, immigration services, programming, advocacy, and outreach. It is our pleasure to serve our 15,000 international students and scholars at the University. Learn more about International Student and Scholar Services. Learn more about Illinois International.

Primary Position Function/Summary:

Manage data for international students and scholars to ensure compliance with federal regulations associated with the Student and Exchange Visitor Information System (SEVIS) and provide statistical information for the University and related off-campus entities.

Statement of Duties & Responsibilities:

• Serve as Designated School Official (DSO) and Alternate Responsible Officer (ARO) for the University of Illinois F-1 and J-1 programs and conduct ongoing tracking, eForm processing, and reporting tasks as required by SEVIS. Keep abreast of laws, regulations and policies associated with federal compliance with SEVP.
• Maintain data integrity and accuracy in the Sunapsis software program. Develop knowledge of Sunapsis database structure and its specific technical aspects including how to troubleshoot or resolve issues and correct errors
• Create statistical reports for the unit, other University offices, and national organizations.
• Assist with creation and maintenance of e-forms in Sunapsis database; manage access to Sunapsis database and e-forms for staff across campus and assist with basic troubleshooting related to access and submission.
• Consult with Division of Management Information and/or Technology Services for basic database related issues, including troubleshooting. Participate in discussions about data management policies and issues and provide feedback about issues and processes.

Required Qualifications:

• Bachelor’s Degree
• A total of one (1) year (12 months) in education, training, and/or work experience in Data Software programs.
• Demonstrated experience with statistical reporting, spreadsheets, and querying databases. (Note: Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)
• Must be a U.S. citizen or legal permanent resident to fulfill DSO and/or ARO duties.

Preferred: (Successful candidates will have):

• Demonstrated experience at an intermediate to advance level with MS Excel.
• Familiarity with federal immigration rules applying to F-1 and J-1 students.
• Experience with Banner and Sunapsis.

Knowledge, Skills, and Abilities (KSAs):

• Knowledge of University academic and administrative policies and procedures.
• Capable of working independently using discretion, handle confidential matters, manage complex multi-task projects, and scrupulous attention to detail in coordinating database and reporting requirements.
• Ability to work effectively with individuals from varied administrative, academic, cultural, religious, national, ethnic and linguistic backgrounds.
• Meticulous attention to detail.
• Strong communication skills, both oral and written.

CAMPUS AND COMMUNITY:

The University of Illinois Urbana-Champaign is a comprehensive and major public land-grant university (Doctoral/Research University-Extensive) that is ranked among the best in the world. Chartered in 1867, it provides undergraduate and graduate education in more than 150 fields of study, conducts theoretical and applied research, and provides public service to the state and the nation. It employs about 3,000 faculty members who serve over 33,000 undergraduates and 17,000 graduate and professional students. More information about the campus is available at www.illinois.edu. The university is located in the twin cities of Champaign and Urbana (total population 226,000) in east-central Illinois, and is situated about 140 miles south of Chicago, 125 miles west of Indianapolis, and 170 northeast of St. Louis. The University and its surrounding communities offer a cultural and recreational environment ideally suited to the work of a major research institution. For more information about the community, visit: Living in Champaign-Urbana, Visit Champaign County, or Champaign County Chamber of Commerce.

APPOINTMENT INFORMATION:

This is a full-time 100% Civil Service Program Coordinator position appointed on a 12-month service basis. The expected start date is in March 2025. The salary for this position is competitive and based on qualifications, experience, and internal equity within Illinois International. The budgeted salary range is $45,000 to $55,000.

Sponsorship for work authorization is not available for this position.

Civil Service employees may earn up to 28 days of vacation leave per year, depending on length of service. The University offers 11 annual paid holidays, 12 cumulative sick leave days, plus an additional 13 non-cumulative sick leave days, if needed, each year. For more information about campus holidays, vacation leave, and sick leave.

Health insurance is available to employees (with the option to purchase coverage for spouse and dependents), required participation in State Universities Retirement System (SURS), with several options for participation in additional retirement plans. Learn more about employee benefits at the University of Illinois. Newly hired employees are covered by the Medicare portion of Social Security and are subject to this deduction.

The University of Illinois has is strong committed to work-life balance and family-friendly programs for faculty and staff: Work-Life Balance & Family-Friendly Programs and Other Work-Life Programs.

APPLICATION PROCEDURES & DEADLINE INFORMATION:

Applications must be received by 6:00 pm (CST) on 12/09/2024. Apply for this position using the Apply Now button at the bottom of this posting. Please include application, cover letter, resume, academic credentials, including required bachelor’s degree (unofficial transcripts or diploma may be acceptable), and (3) professional references, including name, email, and phone number. Academic credentials will be verified before hire. The successful candidate must be a U.S. citizen or a legal permanent resident to fulfill DSO and/or ARO duties. You will be required to provide proof of U.S. citizenship or legal permanent residence before hire. Applicants are encouraged to specifically relate their background and experience to the requirements of the position as outlined above. Applications not submitted through this https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact Illinois International Human Resources at iip-hr@illinois.edu. For questions regarding the application process, please contact Illinois Human Resources at 217-333-2137.

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The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

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Requisition ID: 1027416
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu