Business Operations Manager (Hybrid)
Operations
Urbana, IL, USA
Posted on Nov 14, 2026
- Develops strategic spending plans, financial forecasts, and budget projections. Manages initiative and project budgets and revisions and recapture processes to maximize resource utilization. Review and document award and amended award requirements through award checklist completion and assist with leading all phases of award administration for complex, high-risk projects, including subaward management, negotiations, setup, and closeout. Ensure compliance with contractual and regulatory requirements and oversee the timely submission of all required reports, certifications, and deliverables.
- Coordinates weekly and monthly reconciliations to ensure the accuracy, completeness, and consistency of financial and asset data across multiple systems, investigating and resolving discrepancies as needed. Coordinates the development, implementation, and maintenance of policies, procedures, and internal controls related to procurement, asset management, fiscal operations, and business processes, ensuring compliance with University policies, state regulations, grant requirements, and applicable laws. Provide administrative support for financial and procurement operations, including maintaining records, tracking assets, processing business transactions, and preparing official correspondence.
- Coordinate logistical and administrative support for OVPEDI meetings, appointments, and special events, including scheduling, space reservations, equipment and materials preparation, catering arrangements, and other event-related needs. Management of OVPEDI civil service staff, approval of civil service staff schedules and absences and assist with onboarding new hires to OPEDI. Serve as a primary point of contact for inquiries, assessing requests and providing assistance or directing individuals to appropriate University resources, using knowledge of University operations, OVPEDI activities, and applicable policies and procedures to ensure timely and effective responses.
- Serve as the Department Card Manager, overseeing and monitoring P-Card and T-Card activities for OVPEDI and affiliated units, including processing new cardholder applications and profile updates through UPAY Card Services. Coordinate departmental purchasing activities, maintain transaction records for reconciliation and payment processing, oversee office equipment maintenance and service requests, and provide administrative and operational support for special projects and assignments as directed for the office of VPEDI.
- Serves as the building liaison at the Urbana location and supervises all VPEDI office requirements and priorities.
- Supervise the office manager at the Urbana location.