Visiting Associate Project Manager-Hybrid
University of Illinois System
Operations
Urbana, IL, USA
Visiting Associate Project Manager-Hybrid
Strategic Initiatives
Sponsorship for Work authorization is not available for this position.
Posting Category:
The Office of Strategic Initiatives (OSI) at the University of Illinois System is actively engaged in supporting the Illinois Department of Public Health (IDPH) on various initiatives aimed at advancing public health outcomes across the state. This partnership leverages the strengths and resources of both institutions to address pressing health challenges and enhance the well-being of communities throughout Illinois. By synergizing the expertise and resources of the University of Illinois System and the Illinois Department of Public Health (IDPH), this collaborative partnership is poised to make significant strides in advancing public health outcomes, fostering innovation, and creating lasting positive impacts on the lives of individuals and communities across Illinois. The Associate Project Manager will support the execution of a portfolio of public health initiatives in partnership with the Illinois Department of Public Health (IDPH). This is a high-execution hybrid role focused on keeping projects moving, ensuring deliverables are met, and managing multiple concurrent workstreams. The ideal candidate is highly organized, detail-oriented, and comfortable juggling competing priorities in a fast-paced environment. The function of this position is to assist the Office of Strategic Initiatives with public health project management, compliance on contracted services, stakeholder engagement, and process improvement. Must reside within Illinois and be able to travel to Chicago, Champaign, and Springfield, IL for various meetings and project support
DUTIES AND RESPONSIBILITIES
- Manage day-to-day execution of multiple public health projects across IDPH program areas (e.g., disease control, health promotion, preparedness, data initiatives)
- Build and maintain project trackers, timelines, and task lists across multiple workstreams
- Ensure deliverables, milestones, and reporting requirements are met on time
- Proactively follow up with stakeholders to keep projects moving
- Facilitate meetings, take meeting minutes for project tracking purposes
- Identify bottlenecks and escalate risks early
- Keep projects organized, documented, and on track
- Track progress across multiple work orders simultaneously
- Maintain centralized dashboards, trackers, and status updates
- Coordinate meetings, agendas, and follow-ups among cross-functional teams
- Ensure consistency in documentation, reporting, and communications
- Prepare clear, concise status updates and reports for leadership and stakeholders
- Support data collection and basic analysis for program tracking and evaluation
- Assist with preparation of presentations, summaries, and briefings
- Support implementation and use of project management tools
- Help onboard and coordinate student workers or project contributors
- Contribute to process improvements that increase team efficiency
- Perform additional duties as assigned in support of the project scope and team objectives
QUALIFICATIONS
Required:
- Bachelor's degree in business administration, project management, public health, or related discipline
KNOWLEDGE AND EXPERIENCE
Required:
- 1+ years of project coordination or project management experience
- 1+ years of strong relationship management skills
- Strong organizational skills with ability to manage multiple projects at once
- Excellent follow-through and attention to detail
- Strong written and verbal communication skills
- Ability to work independently and keep work moving with minimum supervision
- Ability to work well independently as well as a part of a team
- Ability to work in a hybrid environment
- Ability to interact and build relationships with stakeholders from multiple levels
- Ability to create, adjust, and manage processes for new and existing projects
- Proficient computer skills and advanced knowledge of applicable computer systems. This would include advanced skills in Microsoft Office products such as Word, Excel, PowerPoint, and Outlook
Preferred:
- Experience working in public health, healthcare, or government environments
- Familiarity with public health programs (e.g., epidemiology, community health, emergency preparedness)
- Experience with grant-funded or contract-based work
- Experience using project management tools (Smartsheet, SharePoint, Planner, Monday.com, etc.)
APPOINTMENT INFORMATION
This is a Full Time academic professional position. The expected start date is 6/16/2026. Sponsorship for Work Authorization is not available for this position.
The budgeted salary range for the position is $52,000.00 - 60,000.00. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
APPLICATION PROCEDURES & DEADLINE INFORMATION
For full consideration, please click APPLY NOW on this page to submit an application, references and cover letter through our job board by 6 pm on 5/19/2026. Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.
System HR Talent contact: Johanna Mayer at johannam@uillinois.edu is available for further information on this specific search.
System Human Resource Services
(217) 333-2600
erhr@uillinois.edu
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the System Human Resource Services, Diversity, Equity, and Inclusion at 217-333-2600, or by emailing ADAaccessibility@uillinois.edu.
Requisition ID: 9000969
Job Category: Academic Professional
Campus Location: Urbana
LinkedIn Code: #LI-JM1