Accounting Representative (Hybrid)

University Payroll & Benefits

System Office positions, such as this position, are not eligible for the employee referral program.

Sponsorship for work authorization is not available for this position. P

System Office positions, such as this position, are not eligible for the employee referral program.osting Category:Hide Apply Now

Performs accounting duties related to CMS analysis and resolution processing and training. CMS eligibility changes, UI plans insurance direct billing, SME for BSCAC and deduction adjustments. Under general supervision, perform a variety of complex duties to support business operations and services administered by the UPB Fiscal Control and Management Group that requires comprehensive knowledge about accounting principles and bookkeeping applications to ensure compliance with applicable state, University, and departmental regulations and guidelines.

DUTIES AND RESPONSIBILITIES

1. CMS analysis and Resolution Processing and Training using Deduction Not Taken Reports (DNT), Benefit Category Report (BCAT), Return to Work Report (RTW), SDE Field Report for UIUC, UIC, and UIS for one monthly report and two bi-weekly reports. [NOTE: Deduction Not Taken report is generated by AITS using a customized program to determine those employees going on, and returning from, leaves]

2. Responsible for facilitating the in-house paycheck deduction adjustment (DA) notification program for all three campuses. Ensure compliance with internal check-and-balance system. Process related verification and approval activities to sustain the accuracy and timeliness of operations and services administered by UPB including: compiling and analyzing data/information obtained from CMS reports; initiating/approving paycheck deduction adjustments; performing complex data entry into Banner and/or verifying the accuracy of Banner information; and analyzing data/information contained in multiple databases (e.g., CMS Membership, BDMS, Ariel, BSCAC, and others) to ensure the accuracy of paycheck adjustments. Verification of Deduction Adjustment forms supplied by Benefits Counselors. Deduction Adjustment statistics worksheet (UIUC, UIC, UIS) as requested.

3. Assist Manager with cross-over fiscal control tasks on the payroll side of the FCM. These tasks will include calc related reconciliations, tax reporting/filing, deduction maintenance, etc.

4. Assist FCM Manager with coordination of both internal and external audits and corresponding requests related to University Payroll and Benefits.

5. Responsible for keeping Direct Pay current with member information for all members on leave that have UI Plans. Bill UI plans monthly and post to the Direct Pay Program.

6. Responsible for Banner monthly and bi-weekly payroll data entry that is accurate and performed in a timely manner for deduction adjustments

7. Represents UIUC Fiscal Control and Management Group during meetings when FCM Manager is not able to attend. Gives backup and support to the FCM Manager. Knowledgeable on departmental operation funds.

8. Serve as a liaison with tax-shelter annuity (TSA) company Fidelity that entails extensive contact to address/resolve issues including problems related to: funds sent for an employee who does not have an application on file with the TSA; register discrepancies; and electronic files sent to Fidelity. Responsible for reconciling negatives affecting TIAA-CREF. Notify UAFR by email of negative(s) and all pertinent information. Keep Excel records and hard file regarding negatives. Extensive contact with TIAA-CREF. (UIUC, UIC, UIS)

9. Assist FCM Manager with budget related reconciliations related to numerous UPB funds, accounts, etc.

10. Responsible for training new and existing personnel on most tasks in the Fiscal Control and Management Group on the benefits side.

11. Produce Excel spreadsheets, which include University of Illinois insurance plan payments collected on a monthly basis, and transmit electronic data transfer for Prudential and UI Life. Responsible for reconciling Payroll Deduction Registers and data files for UI AD&D, UI Life, and LTD. Responsible for monthly disbursement of payment/accompanying spreadsheet to each University of Illinois plan vendor, which includes monthly and bi-weekly contributions for UIUC, UIC, UIS campuses, and Allied Agencies.

12. Act as a primary back up for various payroll related processes (Stat In Arrears, Calc Balancing, etc)

13. Answer incoming customer calls via Touchpoint.

14. Import files into BSCAC for the Deduction Not Taken report. Import files into BSCAC for tracking deduction adjustments outside of the system. Responsible for working with BIS on changes/updates to BSCAC.

15. Perform other duties appropriate for a Business Administrative Associate.

QUALIFICATIONS

Required:

1. Bachelor's degree in business administration, management, or a field related to the position.
2. Two (2) years of professional business, financial, and/or managerial work experience. (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)
3. Based on position requirements, additional education, training, and/or work experience in an area of specialization inherent to the position may be required.

Preferred:

1. Two years of professional level accounting, managerial and/or business experience, one year of which was at an administrative level.
2. Master's Degree in Accountancy.

KNOWLEDGE SKILLS AND ABILITIES

APPOINTMENT INFORMATION
This is a 100% Full Time Civil Service Business Administrative Associate position. The expected start date is 5/25/2026.

Sponsorship for work authorization is not available for this position.

The budgeted salary range for the position is $53,000.00 - 55,000.00. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

APPLICATION PROCEDURES & DEADLINE INFORMATION
For full consideration, please click the APPLY NOW link on this page to submit an application on the university portal accepting applications for this system office position by 6 pm on 4/23/2026. Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

System HR Talent contact: Johanna Mayer at johannam@uillinois.edu is available for further information on this specific search.
System Human Resource Services
(217) 333-2600
erhr@uillinois.edu

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The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the System Human Resource Services, Diversity, Equity, and Inclusion at 217-333-2600, or by emailing ADAaccessibility@uillinois.edu.

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Requisition ID: 9000951
Job Category: Civil Service
Campus Location: Urbana
Linkedin Code: #LI-JM1