HR and Business Operations Associate

School of Information Sciences

Job Summary

Duties & Responsibilities

Human Resources Operations (55%) 

• Work as a member of the iSchool HR team to provide timely, efficient appointment processing, including insight and recommendations, for assigned employee groups, e.g., Services in Excess, postdocs, adjuncts, and graduate assistantships.
• Work with ISSS and as a member of the iSchool HR team to support timely applications for assigned work authorizations such as J-1 visas and green cards. 
• Process appointments for summer salaries for faculty/specialized faculty, ensuring that the correct research accounts have been charged and that the appointments comply with relevant University policies such as effort reporting. 
• Support compliance activities such as ethics and nondiscrimination training by tracking and following up as needed with employees and stakeholders to ensure timely completion of these important mandates. 
• Process HR-related transactions in Banner such as earnings redistributions and FMLA usage, tracking usage as required. 
• As part of a team, ensure personnel records are filed and maintained. 

Business Operations (45%)

• Assist with and provide guidance as applicable to the iSchool Research Services and Informatics staff about performing financial transactions, referring issues to other iSchool Finance team members when needed.
• Monitor and track travel expenditures.
• Provide administration and tracking of gift funds.
• Work as a team member to provide financial support for assigned iSchool workshops/events and university awards to faculty/staff (development, grants, travel awards).
• Provide guidance to staff who make purchases, such as on p-cards.

Additional Physical Demands

Minimum Qualifications

Bachelor’s degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position. Two (2) years (24 months) of work experience performing professional-level human resources duties and/or business duties.

Preferred Qualifications

Human Resources experience

Knowledge of applicable University policy and procedures.

Working knowledge of University HR and finance systems such as HRFE, Tracker I-9, Banner, P-card, and Chrome River.

Knowledge, Skills, and Ability Requirements

Required:
Customer service and communication skills, and the ability to practice courtesy,
confidentiality, and discretion with others.
Analytical problem-solving skills.
Ability to work in a self-directed manner, maintain productivity in both quantity and quality of work, and appropriately organize and prioritize work.
Ability to understand and abide by a high standard of professional ethics.

Appointment Information

This is a 100% full-time Civil Service 5020 - Human Resource Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after 1/1/2024. Salary range for this position is $50,000-$55,000, final salary is commensurate with experience.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (CST) on November 12th, 2023. Apply for this position using the Apply Now button at the top or bottom of this posting. Please include your resume, cover letter, three professional references and transcripts. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Kalie Maulding, kalie@illinois.edu. For questions regarding the application process, please contact 217-333-2137. Work authorization sponsorship is not available for this position.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1020936
Job Category: Administrative
Apply at: https://jobs.illinois.edu