Accountant I

Library Business & Human Resources Service Center

University of Illinois Urbana-Champaign

Job Summary

Duties & Responsibilities

Reconciliation

• Reconciles Library reports and bank statements, noting apparent errors or inconsistencies for any of the Library ORGs.
• Examines Library accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.
• Creates and maintains various spreadsheets, databases, etc as needed in support of Library budget tracking.
• Routinely manages and reconciles Library cash accounts.
• Keeps track of all open Library commitments and reconciles spending of the commitments.

Purchasing

• Reviews and completes Library Banner requisitions, i-Buy requisitions, Sole Source forms, and other transaction documents for completeness, accuracy, availability of funds, including annual and standing orders involving contracts and agreements.
• Completes contracts for Library consultants and independent contractors.
• Reviews and approves documents (such as vouchers, requisitions and billing authorizations) in CHROME RIVER, iBuy, non-conforming, financial sponsorship, foreign national payments, membership processing, etc.
• Assists the Library’s Associate Director for Fiscal Operations in evaluation, implementation, and operation of automated accounting systems.
• Provides Purchasing App training for the Library employees.

Reporting

• Prepares financial statements and reports such as for employee professional development funds.
• Maintains appropriation and other subsidiary ledgers.
• Utilizes on-line systems such as University data warehouse, EDDIE, etc. to create customized reports.
• Assists in closing account books.

Documentation

• Creates and maintains standard operating procedures for all business office positions.
• Assists in financial analysis procedures.
• Maintains the filing system for all purchasing types for the Library.

Performs Backup Related Duties

• Approves Chrome River reimbursements to assure appropriate source of funds if immediate supervisor is unavailable to approve (Second Charge Code Reviewer).
• Serves as backup to Alma related duties if the primary person is out.
• Serves as backup to JOYCE’s business office related duties if the primary person is out.

Performs Other Related Duties

Additional Physical Demands

Minimum Qualifications

1. Any one or any combination of the following, totaling three (3) years (36 months) from the categories below:

A. Work experience and/or training in Accounting or a closely related field

B. College course work and/or training in Accounting or a closely related field (including 12 semester hours in accounting)

• 30 semester hours equals on (1) year (12 months)
• Associate's Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor's Degree (120 semester hours) equals three (3) years (36 months)

Immigration sponsorship is not available

Knowledge, Skills and Abilities

• Problem-solving (Ability to tell when something is wrong; inclination towards solving problems)
• Math skills (Ability to choose the right mathematical methods or formulas to solve a problem and to efficiently solve mathematical problems)
• Organization and time management (Ability to arrange things or actions in a certain order according to a specific set of rules)
• Computer knowledge (Working knowledge of computers, computer systems, and accounting software)
• Teamwork (Ability to work well with others)
• Independent decision making (Ability to exercise independent judgment)
• Communication skills (Ability to relay information in speaking so others will understand and to understand what others say)
• Broad accounting knowledge (Up-to-date knowledge of economic and accounting principles and practices, as well as relevant laws and regulations; ability to apply accounting theory to routine accounting problems)
• Clerical knowledge (Knowledge of word processing, managing files and records, designing forms, managing inventory, etc.)
• Customer service orientation (Ability to assess customer needs, meet quality standards for service, and evaluate customer satisfaction)
• Ability to operate office accounting machines and equipment
• Written composition (Ability to compose complex written material; knowledge of grammar and punctuation, spelling, etc.)

Appointment Information

This is a 100% full-time Civil Service Non-Exempt Accountant I position, appointed on a 12-month basis. The expected start date is as soon as possible after the close of the search.  Salary is commensurate with experience.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (CST) on October 23, 2023. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position.  Applications not submitted through https://jobs.illinois.edu will not be considered.  Please create your candidate profile, upload a cover letter, your curriculum vitae, and the names and email addresses of four professional references by the close date.  For further information about this specific position, please contact Kim Hutcherson at khutcher@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1020540
Job Category: Administrative
Apply at: https://jobs.illinois.edu