Duties & Responsibilities: · Provide general administrative support to project management team as needed · Manage bid date calendar · Order client samples and submittal samples as needed to meet expectations or deadlines of submittals. · Administer project contract review, compliance, execution, distribution, and archiving · Request and distribute product pricing as needed to meet team deadlines and bid deadlines. Vendor & Supplier communication · Attend bid collaboration meetings weekly with Operations Team · Track project submittal process, deadlines, and approval prior to the order deadline · Enter project & customer info into software as needed · Work with Project Managers to complete and submit AIA billing on time, & general Invoicing · Figure up extra tickets, create change order requests, and track the status of change orders approval for system entry and costing · Create closeout packages, maintenance instructions, and warranty letters for project turnover · Learn and operate large format printer to produce accurate drawings and other renderings as needed for the Marketing and PM dept · Assist in E-commerce accuracy and knowledge · Track PM credit card use and expenses · Assist with ordering materials and ensuring the accuracy of delivered items | Client Management: · Enter contract projects into software · Fill out the project profile · Attach bids and other documents as needed throughout the project duration · Create and maintain workflow actions and assign tasks to other team members · Facilitate calendar and mail through software for all office staff, integrated with outlook if possible. · In conjunction with the accounting department establish, maintain, and communicate baseline financial progress on a weekly basis for PM review · Track and maintain Sales lead database in the software · Prepare all projects for archive. Ensure all documents are attached and complete. | Qualifications: · Construction office experience preferred · Proficient with Microsoft Word and Excel · RFMS experience is a plus · Excellent customer service skills · Good verbal and written communication skills · Positive attitude · Coachable | Job Type: Full-time | Pay: based upon experience