Duties & Responsibilities- Provide general administrative support to project management team as needed- Manage bid date calendar- Order client samples and submittal samples as needed to meet expectations or deadlines of submittals.- Administer project contract review, compliance, execution, distribution, and archiving- Request and distribute product pricing as needed to meet team deadlines and bid deadlines. Vendor & Supplier communication- Attend bid collaboration meetings weekly with Operations Team- Track project submittal process, deadlines, and approval prior to the order deadline- Enter project & customer info into software as needed- Work with Project Managers to complete and submit AIA billing on time, & general Invoicing- Figure up extra tickets, create change order requests, and track the status of change orders approval for system entry and costing- Create closeout packages, maintenance instructions, and warranty letters for project turnover- Learn and operate large format printer to produce accurate drawings and other renderings as needed for the Marketing and PM dept- Assist in E-commerce accuracy and knowledge- Track PM credit card use and expenses- Assist with ordering materials and ensuring the accuracy of delivered itemsClient Management- Enter contract projects into software- Fill out the project profile- Attach bids and other documents as needed throughout the project duration- Create and maintain workflow actions and assign tasks to other team members- Facilitate calendar and mail through software for all office staff, integrated with outlook if possible.- In conjunction with the accounting department establish, maintain, and communicate baseline financial progress on a weekly basis for PM review- Track and maintain Sales lead database in the software- Prepare all projects for archive. Ensure all documents are attached and complete.Qualifications- Construction office experience preferred- Proficient with Microsoft Word and Excel- RFMS experience is a plus- Excellent customer service skills- Good verbal and written communication skills- Positive attitude- CoachableJob Type: Full-timePay: based upon experience