Duties & Responsibilities· Provide general administrative support to project management team as needed· Manage bid date calendar· Order client samples and submittal samples as needed to meet expectations or deadlines of submittals.· Administer project contract review, compliance, execution, distribution, and archiving· Request and distribute product pricing as needed to meet team deadlines and bid deadlines. Vendor & Supplier communication· Attend bid collaboration meetings weekly with Operations Team· Track project submittal process, deadlines, and approval prior to the order deadline· Enter project & customer info into software as needed· Work with Project Managers to complete and submit AIA billing on time, & general Invoicing· Figure up extra tickets, create change order requests, and track the status of change orders approval for system entry and costing· Create closeout packages, maintenance instructions, and warranty letters for project turnover· Learn and operate large format printer to produce accurate drawings and other renderings as needed for the Marketing and PM dept· Assist in E-commerce accuracy and knowledge· Track PM credit card use and expenses· Assist with ordering materials and ensuring the accuracy of delivered itemsClient Management· Enter contract projects into software· Fill out the project profile· Attach bids and other documents as needed throughout the project duration· Create and maintain workflow actions and assign tasks to other team members· Facilitate calendar and mail through software for all office staff, integrated with outlook if possible.· In conjunction with the accounting department establish, maintain, and communicate baseline financial progress on a weekly basis for PM review· Track and maintain Sales lead database in the software· Prepare all projects for archive. Ensure all documents are attached and complete.Qualifications· Construction office experience preferred· Proficient with Microsoft Word and Excel· RFMS experience is a plus· Excellent customer service skills· Good verbal and written communication skills· Positive attitude· CoachableJob Type: Full-timePay: based upon experience