As one of the fastest growing communities in the State of Illinois, the City of Champaign is a dynamic and welcoming community offering big city amenities with a hometown feel. The City is home to the University of Illinois, which offers world-class educational opportunities and cutting-edge innovation, driven by pre-eminent scholars and scientists from across the globe. Champaign offers the best of urban life with an abundance of arts and cultural opportunities, beautiful parks and trails, a vibrant Downtown, Big Ten sporting events, and an affordable cost of living for residents. More information about our outstanding community can be found on the City’s website at champaignil.gov.

The Human Resources Administrative Assistant assists with essential functions such as providing quality customer service to both employees and our community, processing payments through accounts payable, assisting with budget preparation, conveying sensitivity to HR related data, and providing administrative and clerical support in various areas of Human Resources such as benefits, recruiting, and payroll.

Expected duties include:

• Responding to external/internal service and information requests
• Processing accounts payable for the HR department
• Entering timesheets
• Scheduling meetings, maintaining electronic calendars, and making travel arrangements.
• Typing, transcribing, editing, and proofing letters, memos, reports, minutes and Reports to Council
• Maintaining department paper and electronic filing system and employee records

• Education equivalent to a high school diploma.
• Experience providing professional administrative and clerical support to a team of professionals in a business/office environment.
• Knowledge of Human Resources functions.
• Experience working with invoices and basic accounts payable transactions.
• Any equivalent combination of education, experience, and training that demonstrates the required knowledge, skills, and abilities.
• Strong customer service orientation

• Associate degree or certification as an administrative professional.
• Experience with budgeting and expense tracking.
• Experience with timekeeping and payroll processing.
• Experience working in a municipal government setting.
• Experience providing administrative support to a public Board or Commission.
• Experience working in an organization with unionized labor.

Drug screening and criminal background check will be required. The annual starting salary range is $59,781 - $68,055 DOQ, plus an excellent fringe benefits package. Applications must be submitted online no later than Monday, May 11, 2026.

Other Information

Contact the Human Resources Department at (217) 403-8770 Monday through Friday from 9 a.m. to 4 p.m. if you require an accommodation to complete this application or during any phase of the application, interview, or employment process. The following locations offer free Internet access and assistance: Champaign Public Library, Champaign Public Library Douglass Branch, and the Illinois WorkNet Center.

The City of Champaign is an Equal Opportunity Employer committed to promoting a work environment and a community that values and supports diversity and inclusion. Women, minorities and individuals with disabilities are encouraged to apply.

The City of Champaign's mission is to provide responsive, caring, cost-effective service in partnership with our community. The following values guide our work: Personal Integrity, Responsibility, Respect, Teamwork, Results. The City of Champaign is committed to promoting a work environment and a community that values and supports diversity and inclusion. Learn more about the city's mission and values at https://champaignil.gov/city-managers-office