Are you a highly organized and detail-oriented professional with extensive experience providing administrative support to senior-level executives? Then join the City Manager’s Office as an Administrative Assistant and play a critical role in supporting the City of Champaign’s leadership team.

The Administrative Assistant collaborates with other department staff to provide administrative and secretarial support to multiple senior-level officials, including the City Manager, Mayor, City Council Members, Deputy City Managers, and other department staff. The individual in this position must be highly organized, work well under pressure, have experience multitasking, have exceptional interpersonal skills, and be able to exercise discretion and diplomacy.

The Administrative Assistant provides high-quality customer service, manages correspondence and complex schedules for multiple executives, follows professional business writing standards, assists with public communication tasks (e.g., updating websites, editing newsletters, drafting proclamations), and maintains department records in accordance with the City's record storage and retention policy and procedures. The Administrative Assistant must be able to follow and interpret established policies and procedures. This position also processes accounts payable, timekeeping, budget entry, and performs other tasks that require a high attention to detail.

The Administrative Assistant must demonstrate a high level of initiative, accuracy, and accountability, and be able to work both independently and as part of a team. The Administrative Assistant may be required to occasionally work outside of regular work hours for meetings or other events or the performance of assigned job duties.

• High school diploma or equivalent. Completed coursework without a diploma or certificate will be considered.
• Additional business-related coursework or training.
• Extensive progressively responsible administrative experience requiring critical thinking skills, project coordination and oversight, organizational skills, confidentiality, and accuracy.
• Experience providing customer service in an office setting.
• Exceptional verbal and written communication skills.
• Demonstrated proficiency with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint) or similar software.
• An equivalent combination of work experience and education that demonstrates the required knowledge, skills, and abilities will be considered.

• Associate degree or certification as an administrative professional.
• Experience providing administrative support for a chief executive, which may include managing complex schedules, gatekeeping access to the person and/or sensitive information, anticipating business-related needs, and drafting correspondence in the executive's voice, while working in a highly visible, fast-paced environment.
• Experience preparing professional business correspondence.
• Experience assisting with public communication tasks, which may include updating websites, creating social media content, editing newsletters, or writing proclamations.

Other Information

The City of Champaign is an Equal Opportunity Employer committed to promoting a work environment and a community that values and supports diversity and inclusion. Women, minorities and individuals with disabilities are encouraged to apply.

Contact the Human Resources Department at (217) 403-8770 Monday through Friday from 9 a.m. to 4 p.m. if you require an accommodation to complete this application or during any phase of the application, interview, or employment process. The following locations offer free Internet access and assistance: Champaign Public Library, Champaign Public Library Douglass Branch, and the Illinois WorkNet Center.

Our mission is to provide responsive, caring, cost-effective service in partnership with our community.

These values guide our work:

Personal Integrity

We act in the best interests of the City

We behave in an ethical and legal manner

We are open and honest

We follow through on commitments

We are loyal to the City

Responsibility

We anticipate issues, problems, and opportunities

We take initiative

We act to prevent and solve problems

We take responsibility for the outcome of our actions and decisions

We hold ourselves and others accountable

Respect

We treat others in a fair, courteous, and equitable manner

We actively listen and seek understanding

We provide a direct response

We embrace ethnic and cultural diversity in the community and our workplace

We are positive and cooperative

We are willing to apologize

Teamwork

We know and respect our roles and responsibilities

We ask who needs to be involved and we involve others appropriately

We define and agree upon the goals

We collaborate to achieve organizational goals

We help others accomplish their goals

We share authority, responsibility, and credit

Results

We take pride in our work

We complete assignments and projects on time and within budget

We evaluate outcomes and seek feedback on our performance

We learn from our mistakes

We innovate