Administrative Coordinator - OB/GYN

Christie Clinic's department of OB/GYN is seeking a full-time Administrative Coordinator at the University clinic from Monday-Thursday 7:30am-5:00pm and Friday from 7:30am-11:30am, with no night or weekend requirements.

Duties include supervision over the Obstetrics/Gynecology department and acting as a liaison between department staff, patients and providers.

JOB DUTIES: (This list may not include all of the duties assigned.)

• Approve staff member vacation and time off requests.
• Act as time clock manager.
• Establish and maintain staffing schedules to ensure appropriate coverage. Request Float coverage, as needed.
• Interview prospective staff members and oversee the training of new employees.
• Conduct job performance evaluations, including coaching employees to improve performance. Perform conflict control and initiate disciplinary action, as needed.
• Coordinate and assist in the interview process of new providers.
• Assist in the integration of new providers to the office.
• Interact with other department coordinators to improve processes.
• Monitor processes within the department for quality.
• Assist with developing and maturing the utilization of Christie Leadership System.
• Assist in setting agenda for provider meetings and attend coordinator meetings.
• Communicate with staff members on any pertinent information.
• Address billing and coding concerns.
• Facilitate and investigate the purchase of new equipment.
• Provide information to the manager to create and maintain the budget.
• Assist in creating department policies and procedures.
• Address Business Office concerns relative to same day appointments.
• Maintain pharmaceutical supplies, medical supplies, and equipment.
• Act as a patient liaison to resolve customer concerns.
• Prevent distractions within the department and keep employees on task.
• Coordinate processes with outside facility coordinators, as needed.
• Oversee all operational functions of the office practice.
• Uphold CLIA compliance.
• Perform related work as required.

REQUIRED QUALIFICATIONS:

• High School Diploma or equivalent
• Supervisory and training experience

PREFERRED QUALIFICATIONS:

• Preferred leadership experience
• Preferred clinical experience

CERTIFICATE/LICENSE:

• None

TYPICAL PHYSICAL DEMANDS:

Demands include sitting, standing, walking, bending, stooping, stretching and lifting up to 25 pounds. Hearing within, or correctable to, normal range, vision correctable to 20/20 and manual dexterity for the operation of office equipment is required.

TYPICAL WORKING CONDITIONS:

Work is performed in a medical office setting with possible exposure to communicable diseases, toxic substances, hazardous waste, bodily fluids and other waste common to a health care environment. Requirements may include working irregular hours.

PAY AND BENEFITS:

The estimated pay range for this position is exclusive of fringe benefits and potential bonuses. Final offers are based on various factors, including skill set, experience, qualifications, and other job-related criteria.

We also offer a substantial benefits package, including: