Special Events Assistant
Champaign Park District - Part-time (not to exceed 29 hours per week on average)

About the Job:

Are you passionate about bringing the community together through memorable events? The Special Events Assistant plays a vital role in planning, coordinating, and executing exciting Park District events like festivals, concerts, and community celebrations. This hands-on position is perfect for someone who thrives in a dynamic environment, enjoys teamwork, and takes pride in creating engaging experiences for the Champaign community.

Summary of Responsibilities:

• Assist in planning, organizing, and executing Park District events and programs.
• Support event logistics including vendor coordination, setup, teardown, and equipment management.
• Prepare materials such as event schedules, signage, and registration documents.
• Manage registration and check-in processes for smooth event operations.
• Collaborate with staff and volunteers to ensure successful and safe events.
• Provide administrative support including maintaining event records and tracking budgets.
• Contribute creative ideas for event themes, layouts, and attendee engagement.
• Assist with marketing and promotional efforts to increase event attendance.
• Perform physical event tasks such as lifting up to 50 lbs and working outdoors in various weather conditions.

Why Work With Us?

You’ll be part of a collaborative and creative team that brings joy to the Champaign community. This position offers the chance to build your skills in event coordination, public engagement, and teamwork while contributing to meaningful community experiences. Flexible scheduling and training opportunities make this an excellent fit for individuals passionate about recreation and community service.

Benefits Summary:

Part-time employees enjoy:

• Flexible scheduling and diverse work environments
• Paid training and certification opportunities (First Aid, CPR, and more)
• Opportunities for professional development and advancement within the Park District
• A supportive, inclusive team culture

About the Champaign Park District:

The Champaign Park District is dedicated to enhancing our community’s quality of life through parks, recreation, and cultural opportunities. We host hundreds of events, programs, and activities each year, fostering connection, creativity, and wellness across Champaign.

Who This Position Is Ideal For:

This role is perfect for an energetic, organized individual who loves working with people and making events come to life. Ideal candidates are detail-oriented, adaptable, and ready to jump into a fast-paced, rewarding environment that celebrates community spirit.

The Champaign Park District is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or veteran status. We are committed to providing a workplace that is free from discrimination and harassment of any kind. All employees are required to comply with our equal opportunity and harassment laws, policies, and procedures.

• Must be at least 18 years of age
• Minimum of 1 year of experience in event planning or a related field.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills, both written and verbal.
• Ability to work independently and as part of a team.
• Proficient in Microsoft Office Suite and project management software.
• Knowledge of park and recreation programming a plus.
• Must be able to work flexible hours, including evenings and weekends.