Location US-IL-Urbana

ID 2025-15817

Category

Clerical

Position Type

Full-Time

Remote

No

Shift

Day

Schedule

M - F

Weekend Requirements

None

Holiday Requirements

None

On-Call Requirements

None

The Admin Secretary performs clerical, reception, and support functions for the trauma services' professional staff. This position helps to ensure overall coordination of the director of trauma' s schedule and additional staff to a lesser extent as well as over arching communication responsibilities of the Level I Trauma Center .

Operates all equipment within the section used for transcription, such as transcribers and word processors.
Compose routine and general correspondence in accordance with established office procedures and as directed by supervisor. Prepares, maintains, and distributes various simple, routine reports.
Records and tracks outgoing correspondence to referring physicians.
Types reports, maintain correspondence files, schedule appointments, arrange travel and meetings, maintain and order office supplies.
Coordinate mailings that support department initiatives, compose routine and general correspondence in accordance with established office procedures and as directed by supervisor.
Schedule meetings and arrange appointments for department and key committees; prepare and/or provide necessary documents for use in meetings; attend meetings as requested to take minutes.
Provides computer support to professional staff to include maintenance of database, data entry, and assisting in distribution of reports.
Ensures monthly call schedules are entered into Smart Web after insuring they meet regulatory parameters

Certifications: , Education: , Work Experience: General office equipment; Basic computer skills

Find it here.

Discover the job, the career, the purpose you were meant for. The supportive and inclusive team where you can thrive. The place where growth meets balance – and opportunities meet flexibility. Find it all at Carle Health.

Based in Urbana, IL, Carle Health is a healthcare system with nearly 16,600 team members in its eight hospitals, physician groups and a variety of healthcare businesses. Carle BroMenn Medical Center, Carle Foundation Hospital, Carle Health Methodist Hospital, Carle Health Proctor Hospital, Carle Health Pekin Hospital, and Carle Hoopeston Regional Health Center hold Magnet® designations, the nation’s highest honor for nursing care. The system includes Methodist College and Carle Illinois College of Medicine, the world’s first engineering-based medical school, and Health Alliance™. We offer opportunities in several communities throughout central Illinois with potential for growth and life-long careers at Carle Health.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. | For more information: human.resources@carle.com.

The compensation range for this position is $16.03per hour - $25.97per hour. This represents a good faith minimum and maximum range for the role at the time of posting by Carle Health. The actual compensation offered a candidate will be dependent on a variety of factors including, but not limited to, the candidate’s experience, qualifications, location, training, licenses, shifts worked and compensation model.



Carle Health offers a comprehensive benefits package for team members and providers. To learn more visit careers.carlehealth.org/benefits.

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